COFNODION MIS MEHEFIN 2026 JUNE MINUTES

CYNGOR CYMDEITHAS LLANSANNAN COMMUNITY COUNCIL
COFNODION CYFARFOD Y CYNGOR A GYNHALIWYD NOS FERCHER 10fed O MEHEFIN, 2026 AM 7.30yh YN NEUADD GOFFA PLWYF Y BYLCHAU, GROES.
MINUTES OF THE COMMUNITY COUNCIL MEETING HELD WEDNESDAY 10TH JUNE, 2026 AT 7.30pm AT BYLCHAU PARISH MEMORIAL HALL, GROES.
Yn bresennol / Present: Tammi Owen (cadeirydd / chair), Eifion Jones (is-gadeirydd / vice chair), Trystan Lewis (Cynghorydd Sir / County Councillor), Meurig Davies, Trefor Roberts, Sue Van-Loock, Delyth Williams, Elwyn Jones.

1. Ymddiheuriadau David Morris, Bethan Evans, Bethan Jones. 1. Apologies David Morris, Bethan Evans, Bethan Jones.
2. Datgan cysylltiad: Cod Ymddygiad: Llywodraeth Leol
Delyth Williams 8.3
2. Declarations of Interest Code of Local Government Conduct.
Delyth Williams 8.3
3. Cadarnhau cofnodion Pwyllgor 13eg o Mai 2026
Cynigiwyd fel cywir gan Meurig, eiliwyd gan Trefor, a chytunwyd yn unfrydol ei fod yn gywir
3. Confirm minutes of 13th of May 2026 Council meeting.
Proposed correct by Meurig, seconded by Trefor. Unanimoulsy agreed as coorect.
4. Action tracker – diweddarwyd
4a Penodi Swyddog Cyfrifol Ariannol (RFO) - Ystyriodd y Cyngor y risgiau sy’n gysylltiedig â phenodi aelod etholedig yn Swyddog Cyfrifol Ariannol (RFO) dros dro. Cwblhawyd ac fe’i cofnodwyd asesiad risg, gan nodi colli gwahaniaeth dyletswyddau, gwrthdaro buddiannau posibl a goblygiadau archwilio. Cafodd y Cadeirydd a’r Is gadeirydd eu heithrio o ystyriaeth yn unol ag arfer da. Penderfynodd y Cyngor benodi’r Cynghorydd Delyth Williams yn RFO Dros Dro (Di dâl) ar unwaith, ar gyfer dyletswyddau sy’n ymwneud ag archwiliad yn unig ac heb unrhyw awdurdod i wneud taliadau. Bydd y trefniant yn cael ei adolygu ym mis Medi 2026 neu’n gynharach os bydd angen. 4. Action tracker – Updated
4a Appoint temp RFO – The Council considered the risks associated with appointing an elected member as Temporary Responsible Financial Officer (RFO). A risk assessment was completed and recorded, noting the loss of segregation of duties, potential conflicts of interest and audit implications. The Chair and vice chair was excluded from consideration in line with good practice. The Council resolved to appoint Councillor Delyth Williams as Temporary RFO (Unpaid) with immediate effect, for audit related duties only and with no authority to make payments. The arrangement will be reviewed at the September 2026 meeting or earlier if required.
5. Adroddiad misol y Cynghorydd Sirol
Yn ystod y mis diwethaf dwi wedi mynychu pwyllgor craffu Addysg, gydag wrth gwrs y dasg anodd o drafod cau ysgolion Ysbyty Ifan a Betws y coed. Fe wnes i bleidleisio yn erbyn oherwydd doeddwn i ddim yn credu bod y sir wedi ystyried ffederaleiddio gydag ysgol Pentrefoelas, a mi fase Betws y Coed yn adeilad hylaw i gymhathu ysgolion eraill. Mae nhw newydd wario miloedd ar yr adeilad!
Dwi wedi mynychu pwyllgorau democrataidd a chynllunio.
Dwi wedi cysylltu eto fyth ynglŷn a maes parcio cae bach, disgwyl iddynt ei glirio, ei drosglwyddo a symud y moduron yno.
Wedi cysylltu gyda Gwyn Parry ynglŷn a phont y Bryn, Pengwern, Segrwyd, Pont y Ddol, Bont Newydd a Phont y Gwyddel, rydych wedi gweld yr e-bost, hefyd wedi cysylltu ynglŷn a phont Rhydloyw-gwaith ddim yn dechrau ar y bont hon hyd 2027
Wedi cysylltu gyda Joseph Thomas Davies ynglŷn a llinellau melyn wrth y capel, maent yn argyhoeddedig y bydd gwrthwynebiad yn lleol, felly maent yn ystyried yn ddwys cyn rhoi llinellau melyn-Dwi’n awgrymu bod cadeirydd y Cyngor Cymuned yn cysylltu gydag o. Wedi gyrru e-bost i Rachel, twrnai y sir ynglŷn a throsglwyddo y pafiliwn i’r cyngor cymuned, heb glywed dim hyd yn hyn.
Roedd cyfarfod ddoe gyda chontractwyr ar l imi dynnu sylw ERF ynglŷn a diffygion yn y ffordd sydd wedi cael ei dâr macio o Lannefydd i Henllan, chwyn yn tyfu trwy’r tarmac a rhannau yn darnio-disgwyl canlyniad yr ymchwil.
Wedi tynnu sylw ERF ynglŷn a thar macio Bryn Goleu, bydd o ddim yn cael ei wneud eleni, ond gobeithio am anelu am 2027. Wedi tynnu sylw ERF am y tyllau yn y Bryn y soniwyd amdanynt yn y cyfarfod diwethaf, mae hyn mewn llaw, yn ERF
Wedi cael nifer o e-byst yn mynegi pryder ynglŷn a sefyllfa drafnidiaeth ysgolion o Fedi 2026. Dwi’n cyfarfod pennaeth Glan Clwyd am 1:30 ddydd Gwener ac yn cyfarfod a rhieni Llansannan nos Lun 15 o Mehefin yn y Ganolfan
5. County Councillor’s monthly report.
Over the past month, I’ve attended the Education scrutiny committee, including, of course, the tough task of discussing the closure of Ysbyty Ifan and Betws y Coed schools. I voted against it because I didn’t think the council had considered federating with Pentrefoelas School, and Betws y Coed could be a suitable building to merge other schools into. They have just spent thousands on the building!
I’ve attended democratic and planning committees.
I’ve contacted them again regarding the small field car park, expecting them to clear it, transfer it, and move the cars there.
I’ve contacted Gwyn Parry about Bryn Bridge, Pengwern, Segrwyd, Pont y DdÔl, Bont Newydd, and Pont y Gwyddel; you’ve seen the email. I’ve also contacted them about Rhydloyw Bridge—work won’t start on this bridge until 2027.
I’ve contacted Joseph Thomas Davies about the yellow lines by the chapel; they are publicised that opposition will Locally, so they are considering it carefully before giving yellow lines—I suggest that the Chair of the Community Council contacts them. After sending an email to Rachel, the county returned regarding transferring the pavilion to the community council, but nothing heard so far. There was a meeting yesterday with contractors after I pointed out to ERF regarding defects in the road that has been patched from Lannefydd to Henllan, weeds growing through the tarmac, and sections crumbling—awaiting the outcome of the inspection. Having pointed out to ERF regarding the resurfacing of Bryn Goleu, it won’t be done this year but hopefully aiming for 2027. Pointed out to ERF about the holes in the Bryn mentioned in the last meeting, this is in hand, according to ERF. Received a number of emails expressing concern about the school transport situation from September 2026. I’m meeting the head of Glan Clwyd at 1:30 on Friday and meeting Llansannan parents next Monday evening at the Centre.
6. Gohebiaeth
Bioamrywiaeth – grant 30/6/2026 - Mae’r e-bost wedi’i anfon at bob cynghorydd. Mae Eifion wedi gwneud cais
Deddf Martyn - Cyflwynodd y Cadeirydd wybodaeth gan One Voice Wales ynghylch Deddf Martyn. Mae’r Cadeirydd wedi paratoi posteri a gwybodaeth i’r llogwyr. Caiff hyn ei basio ymlaen at bwyllgor y Ganolfan 6. Correspondence
Biodiversity – grant 30/6/2026 – Email has been sent to all councillors. Eifion has applied.
Martyn’s Law – Chair presented One Voice Wales information regarding Martyns Law. Chair has prepared posters and hirer information. This will be passed on to Canolfan committee.
Gohirio Rheolau Sefydlog / Suspend Standing Orders.
7. Dim aelodau o’r cyhoedd yn bresennol
7. No Members of the public
Adfer Rheolau Sefydlog / Reinstate Standing Orders.
8. Cyllid 8. Finance
8.1 Balans Banc cyfnod diweddu 30/05/2026 i Cyfrif y Dreth cyfanswm £9668.27
Cyfrif H G Owen £7195.06
8.1 Bank balance period ending 30/05/2026 for Community Council Account £9668.27
H G Owen Account balance £7195.06
8.2 Cymeradwyo ag arwyddo balansiau banc cyfnod yn diweddu 30/05/2026
Llofnodwyd gan y Cadeirydd 8.2 To approve bank sign bank balance sheets for period ending 30/05/2026
Signed by chair
8.3 Taliadau
8.3a HSBC Costau Banc 19/05/26 £4.00
8.3b RhS, T T & B Williams, Rhent Swyddfa Post £238.33
8.3c HSBC Costau Banc Cyfrif HG Owen Account I 19/05/26 0.00 8.3 Payments
8.3a HSBC bank costs 19/05/26 £4.00
8.3b SO Llansannan Post Office rent £238.33
8.3c Bank charges HG Owen Account to 19/5/2026. 0.00
8.4 Derbyniadau / 8.4 Receipts
8.4a CR 07/05/26 AL Shamas (N.W) Llansannan P/O Rent £170.00
8.4a CR 07/05/26 AL Shamas (N.W) Llansannan P/O Rent £170.00
8.5 Taliadau i’w chymeradwyo

8.5a Hamilton Security Systems, routine service £6.50. Cytunodd yr aelodau yn unfrydol i fwrw ymlaen â’r taliad
8.5b - Dafydd Cernyw – £485.54 am waith a gyflawnwyd yn y gymuned. . Cytunodd yr aelodau yn unfrydol i fwrw ymlaen â’r taliad
8.5 Payments to be approved
8.5a Hamilton Security Systems, routine service £6.50. Members unanimously agreed to proceed with the payment.
8.5b Dafydd Cernyw £485.54 for work undertaken in community. Members unanimously agreed to proceed with the payment
8.6 “Derbyn a chymeradwyo’r cysoniad banc ar gyfer y cyfnod yn diweddu 30/5/2026
Cytunodd y Cyngor i ohirio’r eitem hon hyd nes y penodir y Clerc newydd, gan y bydd cymod y balans banc yn cael ei wneud gan y Clerc sy’n dod i’r swydd 8.6 To receive and approve the bank reconciliation for the period ending 30/5/2026.
The Council agreed to suspend this item until the new Clerk is appointed, as the reconciliation of the bank balance will be undertaken by the incoming Clerk
8.7 Adran 137 – rhaid i gynghorau nodi’r terfyn gwario cyfreithiol. 2026/27 £11.60
8.7 Section 137 – councils must note the legal spending limit. 2026/27 £11.60
8.8 Is-pwyllgor i Cyllid
8.9 Dyddiad i cyfarfod i’r is pwyllgor i ddechrau gwaith ar Cofrestr Risg Cyllid, Mabwysiadu Polisi Rheoli Cyllid a Pecyn Cymorth Cyllid a Llywodraethu – Rhan 1 a Rhan 2
Eglurodd y Cadeirydd yr arfer da o sefydlu Is bwyllgor Cyllid, gan alluogi grŵp llai i weithio drwy’r Pecyn Llywodraethu ac i fod mewn sefyllfa gryfach i baratoi’r precept ar gyfer y flwyddyn ariannol nesaf. Cytunwyd y byddai’r aelodau’n ystyried y cynnig ac yn dod yn barod i sefydlu Is bwyllgor yn y cyfarfod nesaf.
8.8 Sub Committee for Finance
8.9 Arrange a date for sub committe to start work on
Finance Risk Register, adopt Finance Management policy and Finance and Governance toolkit – part 1 and 2
The Chair outlined the good practice of establishing a Finance Sub Committee, enabling a smaller group to work through the Governance Toolkit and to be in a stronger position to prepare the precept for the next financial year. It was agreed that members would reflect on this proposal and come prepared to establish a Sub Committee at the next meeting
9. Ceisiadau Cynllunio. Cyfeirnod: 0/53446 Ymgeisydd: Janice Williams Dwyrain: Gogledd Cynllun:: Rhyddhau Rhwymedigaeth Cynllunio Adran 106 a Wnaed o dan God Caniatâd Cynllunio 0/26332 Safle: Hendy Acre Uchaf Llansanan Denbigh LL16 5ND
Cynhaliwyd pleidlais ac acordiwyd y byddai’r Cyngor yn gwrthwynebu’r cais. Mynegodd yr aelodau empathi tuag at sefyllfa’r perchennog, ond teimlwyd y gallai cefnogi’r datgysylltu greu cynsail annymunol ar gyfer materion cynllunio yn y dyfodol. Cytunwyd ymhellach y bydd y Cadeirydd yn hysbysu’r Adran Gynllunio am wrthwynebiad y Cyngor 9. Planning Applicaions. Reference: 0/53446 Applicant: Janice Williams Location: Easting: Northing: Proposal: Discharge of Section 106 Planning Obligation Made under Planning Permission Code ref 0/26332 Hendy Acre Uchaf, Llansanan, Denbigh, LL16 5ND
A vote was held and it was agreed that the Council would object to the application. Members expressed empathy for the owner’s position, but felt that supporting the discharge could set an undesirable precedent for future planning matters. It was further agreed that the Chair will notify Planning of the Council’s objection
10. Ceisiadau am grant.
Dim wedi’i dderbyn
10. Application for grants.
None received
11. Application for grants. Dim wedi’i dderbyn
11. Issues presented to the clerk. None received
12. Materion yr Archwilydd Mewnol ac Allanol
12.1 Penodiad fel Archwilydd Mewnol –
Cyflwynwyd yr adroddiad archwilio mewnol i’r Cyngor. Cytunwyd arno a’i lofnodi gan y Cadeirydd.
12. Internal and External Audit.
12.1 Appointment as Internal Auditor –
The internal audit report was presented to the Council. It was agreed and signed by the Chair.
13 – Adroddiad blynyddol
Diolch i Eifion sydd wedi uwchlwytho ein hadroddiad blynyddol i wefan Llansannan
13. Annual Report –
Thank you to Eifion who has uploaded our annual report to the Llansannan website.
14. Diweddariad clerk/Swyddog Cyfriannol Cyrifol
Rhododd y Cadeirydd ddiweddariad ar y rÔl Clerc/Swddog Cyllid (RFO). Mae’r hysbyseb yn Gadlas ac ar wefan Llansannan. Eifion i uwchlwytho’r ffurflen gais
14. Clerk/RFO/Proper Offcer
Chair gave update on Clerk/RFO. advert is in Gadlas an on Llansannan website. Eifion to upload applicatin form.
15. Cyfeiriad Ebost cynghorwydd
Bydd angen cyfeiriadau e-bost .gov.uk neu llyw.cymru. Mae’r Cadeirydd yn delio â hyn, gyda’r gobaith y byddant ar waith erbyn y cyfarfod nesaf. 15. Councillor email address
The Council noted the need to obtain .gov.uk or llyw.cymru email addresses. The Chair is progressing this, with the intention that the new addresses will be in place by the next meeting.
16. Taflen Wybodaeth Llansannan
Trafodwyd ac acordiwyd y bydd y daflen yn cael ei diweddaru pan fydd Clerc/Swddog Cyllid (RFO) newydd yn ei swydd, a ragwelir fydd ym mis Medi 2026
16. Llansannan Information leaflet. It was discussed and agreed that the leaflet will be updated once a new Clerk/RFO is in post, which is anticipated to be in September 2026
17. Swyddfa Cyngor Llansannan/ Manylion cyswllt
Mae’r rhain wedi’u diweddaru ar wefan Cyngor Conwy ar Ôl nifer o e-byst.
17. Llansannan Council Office/contact details
These have been updated on the the Conwy Council website after numerous emails.
18. Materion CBS Conwy Dim wedi’i dderbyn 18. Conwy CBC IssuesNone received.
19. Materion Llywodraeth Cymru. Dim wedi’i dderbyn
19. Welsh Government Issues. None received
20. Cadarnhau dyddiad 8 Gorffennaf 2026 a lleoliad Cyfarfod nesaf y Cyngor. Cytuno, Canolfan Addysg Bro Aled Llansannan.
20. Confirm date 8 July 2026 and venue of next Council meeting. Agreed,Canolfan Addysg Bro Aled Llansannan

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