COFNODION MIS MEHEFIN 2025 JUNE MINUTES

CYNGOR CYMDEITHAS LLANSANNAN. COFNODION CYFARFOD GYNHALIWYD NOS FERCHER 11eg o FEHEFIN 2025 am 7.30yh, YN NEUADD GOFFA PLWYF Y BYLCHAU, GROES.
Presennol. Cynghorwyr: Meurig Davies (Cadeirydd) Delyth Williams, David Morris, Trefor Roberts, Eifion M Jones, Tammi Owen. Aelodau o’r Cyhoedd. Cynghorydd Sirol, Trystan Lewis, Emrys Williams, (clerc) 1. Ymddiheuriadau: Cynghorwyr: Berwyn Evans, Elwyn Jones, Ffion C Edwards, Bethan Jones, Bethan Evans. 2. Datgan cysylltiad. Cod Ymddygiad Llywodraeth Leol:Cynghorydd Delyth Williams, Cyllid 8.8 3. Cadarnhau cofnodion cyfarfod y Cyngor gynhaliwyd ar y 14eg o fis Mai 2025, Penderfynwyd: Cymeradwyo a llofnodi cofnodion cyfarfod 14eg o fis Mai 2025. 4. Materion yn codi o’r cofnodion. 4.1 Taliadau rhent Swyddfa Bost, Clerc i gyfarfod y Postfeistr. 4.2 Maes Parcio Cae Bach Good Afternoon Emrys, My colleague Arwel CC’d was dealing with this matter and may be able to provide an update for you. Many Thanks, Kylie Wellings Swyddog Rheoli Eiddo | Property Management Officer 4.3 Bin spwriel yn arhosfan Taldrach, Groes. Penderfynwyd, Ail ohebu gan bwysleisio nad yw’r Cyngor Cymuned yn gofyn am fin spwriel newydd ond fod un yn cael ei osod yn ol ar y safle. 4.4 Coeden ar annedd breifat wrth adeilad cyfnewidfa BT. 4.5 Linell dwbl gyferbyn a Llain Hiraethog. Cofnodi pob pwyllgor o hyn ymlaen. 5. Adroddiad misol y Cynghorydd Sir. Derbyniwyd crynhodeb cynhwysfawr o gyfarfodydd a gweithgareddau a fynychwyd yn ystod y mis diwethaf gan y Cynghorydd Sirol. Cyfeiriodd at drafodaethau gyda etholwyr ynglyn a nifer o geisiadau cynllunio o fewn y ward. 6. Gohebiaeth CBS Conwy. 6.1 Cronfa Allweddol Adfywio Cymunedol Conwy. Penderfynwyd, Clerc i gysylltu gyda’r adran berthnasol i ddatgan diddordeb gan CC Llansannan i gais am grant i’r canlynol,1) bio-diversity mynwent y Plwyf, 2) Gwellianau i Faes Parcio Cae Bach Llansannan. 7. Gohirio Rheolau Sefydlog / Cyfle i’r Cyhoedd annerch Y Cyngor. Nid oedd unrhyw aelod o’r cyhoedd yn bresennol bresennol. Adfer Rheolau Sefydlog 8. Cyllid. 8.1 Balans Banc cyfnod diweddu 30/05/2025 Cyfrif y Dreth, £8851.62 Cyfrif HG Owen, £7455.20 Cyfanswm, £16,306.82 8.2 Cadarnhawyd ag arwyddwyd y mantoleni banc yn diweddu ar 30/05/2025 yn gywir gan y Cadeirydd. Taliadau. 8.3 Costau Clerc, 16/01/2025 - 21/03/2025 200702 £109.28 8.4 DD/DU, British Gas, Trydan Swyddfa Post Llansannan £ 52.19 8.5 8.6 DR,HSBC Costau Banc- Cyfrif y Dreth hyd 19/04/25 £13.00 8.6 DR,HSBC Costau Banc- Cyfrif H G Owen hyd 19/04/25 £8.00 8.7 Y Gadlas 200695 £16.00 8.8 SO / RhS, TT & B Williams, Rhent Swyddfa Post Llansannan £238.33 8.9 Sieciau heb eu cyflwyno 200703 £72.00 200704 £1047.04 Derbyniadau 8.10 CR 06/04/25 AL Shamas (N.W) Llansannan Rhent Swyddfa Post £70.00 Taliadau a gymeradwywyd. 8.11 Hamilton Security Systems, gwasanaeth arferol system CCTV £84.00 8.12 Arfon Wynne, Mynwent x 2 £348.00 Arall £67.00 £415.00 8.13 Cyfarfod Blynyddol 14/05/2025 Taliad Blynyddol Neuadd Goffa Plwyf Y Bylchau (£833 x 2 + £834) £834.00 8.14 Cydbabyddiaeth ariannol – gofynion Adran 147 o Fesur Llywodraeth Leol (Cymru)2011. £156.00
8.15 Iona Edwards, Archwiliad mewnol Cyfrifon 2024/25 £60.00
Cysoniad Banc, Cyfrif Y Dreth, 30/05/2025
Taliadau,£1,783.45 Derbyniadau, £8,027.19 Cyfrif H G Owen, 30/05/2025 Taliadau, £16.00 Derbyniadau, £0.00 Terfyn gwariant adran 137 ar gyfer 2025-26 ydi £11.10
9. Rhybudd o Geisiadau an Ganiatad Cynllunio. 9.1 20/05/2025 Cyfeirnod: 0/ 52556 Ymgeisydd: Mr Wyn Jones. Dwyrain: 295364 Gogledd: 363321 Cynllun: Codi lagwn biswail. Safle: Fferwd, Waen Fawr Isaf To Cae Goronwy Llansannan LL16 5NB Sylwadau, 10/06/2025 Penderfynwyd, Mae Cyngor Cymuned Llansannan yn hollol gefnogol i gais cynllunio 0/52556
9.2 20/05/2025 Cyfeirnod: 0/52557 Ymgeisydd: Mr Wyn Jones. Dwyrain: 295364 Gogledd: 363321 Cynllun : Claddfa silwair arfaethedig. Safle: Fferwd, Waen Fawr Isaf To Cae Goronwy Llansannan LL16 5HN Sylwadau 10/06/2025 Penderfynwyd, Mae Cyngor Cymuned Llansannan yn hollol gefnogol i gais cynllunio 0/52557
10. Gohebiaeth Cyffredinol. 11. Ceisiadau am grant. 11.1 Clwb pel-droed Llansannan (seniors) Cais am grant o £462.81 Penderfynwd: Cymeradwyo grant llawn o £462.81 (£462.81 i’w dalu o Gyfrif H G Owen)
12. Materion ddygwyd i sylw’r clerc. 12.1 Camfeydd sydd angen eu trwsio a’u hadnewyddu. Clerc i gysylltu gyda A Wynne am ddiweddariad.
13. Materion yr Archwilydd Mewnol ac Allanol. 13.1 I gymeradwyo y datganiadau cyfrifyddu a’r Datganiad Llywodraethu Blynyddol, 2024 - 2025
Cyflwynwyd Y Datganiadau uchod i’r Cyngor a cyflwynwyd adroddiad a sylwadau’r Archwilydd Mewnol.
PENDERFYNWYD: Derbyn Yr Adroddiad a’r Datganiad Cyfrifyddu a’r Datganiad Llywodraethu yn ddogfen gywir a’i chyflwyno maes o law i’r Archwilydd allanol.
Arwyddwyd y Ffurflen Flynyddol ar gyfer y flwyddyn a Ddaeth i ben ar 31 Mawrth 2025 gan Y Cadeirydd Y Cyng Meurig Davies ac Emrys Williams, Clerc / SAC.
14. Materion CBS Conwy.
15. Materion Llywodraeth Cymru.
16. Materion a ystyriwyd.
16.1 Adolygwyd a mabwysiadwyd Y Rheoliadau Sefydlog.
16.2 Adolygwyd a mabwysiadwyd Y Rheoliadau Ariannol.
16.3 Adolygwyd a mabwysiadwyd Y Cod Ymddygiad Enghreifftiol ar gyfer Aelodau ac Aelodau Cyfetholedig a hawliau pleidleisio.
16.4 Adolygwyd a mabwysiadwyd Y Gofrestr Asesiad Risc.
16.5 Adolygwyd a mabwysiadwyd Y Gofrestr Asedau
17. Cadarnhau dyddiad lleoliad Cyfarfod nesaf y Cyngor 9fed Gorffennaf, 2025

DRAFFT O GOFNODION I’W HADOLYGU A’U CYMERADWYO YNG NGHYFARFOD 9fed GORFFENNAF 2025.

LLANSANNAN COMMUNITY COUNCIL. MINUTES OF MEETING HELD AT 7.30 pm WEDNESDAY 11th JUNE AT NEUADD GOFFA PLWYF Y BYLCHAU, GROES.
Present: Cllrs: Meurig Davies (Chair) Delyth Williams, David Morris, Trefor Roberts, Eifion M Jones, Tammi Owen. Member of the public, County Cllr, Trystan Lewis, Emrys Williams, (Clerk)
1. Apologies: Cllrs Berwyn Evans, Elwyn Jones, Ffion C Edwards, Bethan Jones, Bethan Evans.
2. Declarations of Interest Code of Local Government Conduct: Cllr, Delyth Williams, 8 Finance, 8.8
3. Confirm minutes of the Council’s 14th May 2025 meeting. Resolved: Minutes of the meeting held on the 14th May 2025 be accepted and signed as a correct record.
4. Matters arising from the minutes. 4.1 Post Office rent payments, clerk to meet Postmaster. 4.2 Maes Parcio Cae Bach Good Afternoon Emrys, My colleague Arwel CC’d was dealing with this matter and may be able to provide an update for you. Many Thanks, Kylie Wellings Swyddog Rheoli Eiddo | Property Management Officer 4.3 Refuse bin at Taldrach junction. Resolved: To correspond with ERF and emphasize that the council would appreciate a replacement bin and not a new one. 4.4 Tree near BT exchange in Llansannan is situated on private property. 4.5 Double yellow -line adjacent to Llain Hiraethog, Resolved to minute issue at every council meeting herewith.
5. County Councillor’s monthly report. County Cllr T Lewis presented a comprehensive report to the committee of meetings and activities he’d attended during the past month. He also refereed to discussions with electorates regarding planning issues within the ward.
6. CBC Conwy correspondence. 6.1 Property Management Officer: ‘Draft Heads of Terms’ was received following request from Llansannan Community Council for a freehold transfer of Cae Bach Car Park Llansannan to the Community Council. Resolved to delay until the Car Park has been cleared of the timber and rubbish on the site at present.
7. Public’s opportunity to present statements. No members of the public were in attendance. 8. Finance. Bank balance period ending 30/05/2025 8.1 Community Council Account, £8851.62 HG Owen Account, £7455.20 Total £16,306.82 8.2 Resolved: Bank balances period ending 30/05/2025 deemed correct and signed by the Chairman Payments. 8.3 Clerk’s expenses, 16/01/2025 - 21/03/2025 200702 £109.28 8.4 DD/DU, British Gas, Post Llansannan £ 52.19 8.5 DR, HSBC Community Council Account, Bank charges to 19/04/25 £13.00 8.6 DR, HSBC Bank charges, H G Owen Account to 19/04/25 £8.00 8.7 Y Gadlas 200695 £16.00 8.8 SO / RhS,TT&B Williams, Llansannan Post Office rent £238.33
8.9 Unpresented cheques: 200703 £72.00 200704. £1047.04 Receipt 8.10 CR 06/04/25 AL Shamas (N.W) Llansannan P/O rent £70.00
Payments resolved. 8.11 Hamilton Security Systems, routine service CCTV system £84.00 8.12 Arfon Wynne: Cemetery x 2 £348.00. Other £67.00 £415.00 8.13 AGM MEETING 14/05/2025, Annual Contribution. Resolved: £2,500.00 (£833 x 2 + £834) £834.00 8.14Financial Renumeration-requirements of Section 147 of the Local Government (Wales) measure 2011. Cyng / Cllr £156.00 8.15 Iona Edwards, Internal Audit 2024/2 £60.00
Bank reconciliation. Community Council Account, 30/05/2025 Payments, £1,783.45 Receipts, £8,027.19 H G Owen Account, 30/05/2025 Payments, £16.00 Receipts, £0.00 Appropriate Sum under Section 137(4)(a) of the Local Government Act 1972 - Section 137 Expenditure Limit for 2025-26 is £11.10
Notice of application for Planning Permission. 9.1 20/05/2025 Reference: 0/52556 Applicant: Mr Wyn Jones. Easting: 295364 Northing: 363321 Proposal: Proposed slurry lagoon.Location: Fferwd, Waen Fawr Isaf To Cae Goronwy, Llansannan, LL16 5 NB Representations, 10/06/2025 Llansannan C C fully support Application 0/52556
9.2 20/05/2025 Reference: 0/52557 Applicant: Mr Wyn Jones. Easting: 295364 Northing: 363321 Proposal: Proposed Silage Clamp. Location: Fferwd, Waen Fawr Isaf To Cae Goronwy, Llansannan, LL16 5 NB Representations, 10/06/2025 Llansannan C C fully support Application 0/52557
10.General Correspondence. 10.1 Hogan Waste Ltd. Correspondence received confirming that the Company ar unwilling to supply
11 Application for grants 11.1 Clwb pel-droed / CPD Llansannan Football club (seniors) Total costs (sum of the application) £462.81 Resolved: To full grant of £462.81 ( Grant of £462.81 paid from H G Owen Account)
12 Issues presented to the clerk. 12.1 Estimate from Hamilton Security Systems CCTV for Llansannan Post Office. Resolved: Accept quote of £1095 + VAT
13. Internal and External Audit matters.
13.1 The Accounting Statements, Annual Governance Statement and the Internal Auditor’s Report were presented to the Council.
RESOLVED: That the Accounting Statements, Annual Governance Statement and the Internal Auditor’s Report be presented to the External Auditor as correct documents.
The Annual Return for the year Ended 31 March 2023 was signed by Cllr Meurig Davies, Chairman and Emrys Williams Clerk / RFO
14. Conwy CBC Issues.
15. Welsh Government Issues.
16. Issues reviewed. 16.1 Standing Orders reviewed and adopted.
16.2 Financial Regulations reviewed and adopted.
16.3 Model Code of Conduct for members and Co-opted Members with voting rights reviewed and adopted.
16.4 Risk Assessment Schedule reviewed and adopted.
16.5 Asset Register reviewed and adopted.
17. Confirm date and venue of next Council meeting, 9th July 2025 meeting will be held at Groes.
DRAFT OF MINUTES TO BE REVIEWED AND RESOLVED AT 9th JULY 2025 COUNCIL MEETING.

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