COFNODION MIS MEDI 2022 SEPTEMBER MINUTES

CYNGOR CYMUNED LLANSANNAN, COFNODION CYFARFAOD GYNHALIWYD YNG NGHANOLFAN ADDYSG BRO ALED LLANSANNAN. NOS FERCHER 21ain O FEDI 2022 AM 7-30yh
Presennol: Cynghorwyr: Meurig Davies (Cadeirydd) Delyth Williams, Berwyn Evans, Trefor Roberts, Bethan Jones.
Aelodau o’r Cyhoedd: Tammi Owen, Eifion M Jones, Arfon Wynne, Emrys Williams, (Clerc)
Croesawodd Y Cadeirydd M Davies bawb i’r Cyfarfod. Estynodd gydymdeimlad ar ran y Cyngor gyda theulu y diweddar Gynghorydd Emrys Owen. Safodd y Pwyllgor am funud fel arwydd o barch a choffadwriaeth am Emrys Owen.
1.Ymddiheuriadau: Cynghorwyr: Elwyn Jones, Philip Wright, Cynghorydd Sirol Trystan Lewis.
Hysbysiad o Gyfethol: Enwebwyd Tammi Owen trwy’r broses gyfethol i lenwi’r sedd wag yn Ward Llansannan. Cynnigwyd Tammi Owen gan y Cynghorydd Trefor Roberts ac eilwyd y cynnig yn briodol gan y Cynghorydd Delyth Williams.
2. Datgan cysylltiad: Cod Ymddygiad Llywodraeth Leol. Cynghorwyr: Delyth Williams, Cyllid, 7(6)
Berwyn Evans, Unrhyw fater arall, 12(2)
3. Cadarnhau cofnodion. Cyfarfod Y Cyngor gynhaliwyd 15/06/2022 PENDERFYNWYD: Cymeradwyo a llofnodi fod cofnodion cyfarfod 15/06/2022 yn gofnod cywir. 4. Materion yn codi o’r cofnodion.
4.1 Llain tir wrth fynedfa Maes Aled,Llansannan. Cynghorydd Sir yn mynd i wneud ymholiad ynglyn a pherchnogiaeth y tir.
5. Adroddiad misol y Cynghorydd Sir. Yn absenoldeb Y Cynghorydd Sirol ni dderbyniwyd adroddiad.
Penderfynwyd: Gofyn i’r Cynghorydd Sirol os fydd yn bosib cael adroddiad ysgrifenedig. Gohirio’r Rheolau Sefydlog. 6. Cyfle i’r Cyhoedd annerch Y Cyngor.
6.1 Cafwyd sylwadau gan Arfon Wynne ar nifer o bwyntiau: Pont Rhydloew. Derbyniwyd sylwadau mai oherwydd ei maint fod y cyfrifoldeb amdani yn perthyn i Gynor Sirol Conwy. .
Adfer y Rheolau Sefydlog.
7. Cyllid. 31/08/2022. Cyfrif y Dreth £12,659.04
Cyfrif HG Owen, , £13.974.00 CYFANSWM, £26,633.04
Taliadau. 7.1 Debyd Uniongyrchol British Gas Business,Trydan …£66.58 7.2 Yswiriant. Zurich Municipal Insurance 200577 £912.30 7.3 Costau Bank (Cyfrif y Dreth) i 19/05/22 £15.00
7.4 Costau Bank (Cyfri HG Owen) i 19/05/22…£8.00
7.5 Hamilton Security Systems Ltd. CCTV service £138.00
7.6 SO. TT&B Williams, Rhent Swyddfa Bost …£238.33
7.7 R I Edwards. Cysgodfa bws newydd 200580…£1,482.00
7.8 Cyfieithu Cymunedol,Cyfarfod 13/04/22. 200578 …£66.88 7.9 Cymdeithas Chwaraeon Bro Aled, Yswiriant 200586 …£1,105.05
7.10 Arfon Wynne, Gwaith yn y Gymuned 200583 £339.88
7.11 Arfon Wynne, Gwaith yn y Gymuned 200585 £399.60
7.12 Neuadd Goffa Plwyf Y Bylchau (Cymeradwywyd AGM 11/05/22) 200581 £2,500.00
7.13 Meinir H Jones, Blodau i Groes 200579…£104.24 7.14 Debyd Uniongyrchol. British Gas Business, Trydan £66.84
7.15 Aelwyd Llansannan (Siec 200565 void) £500.00
7.16 Iona Edwards, Archwiliad mewnol 2021/22 £60.00
7.17 Costau Bank Charges (Cyfrif y Dreth) i 19/06/22 …£13.00
07.18 Costau Banc (Cyfrif HG Owen) i 19/06/22…£8.00
7.19 Costau Banc (Cyfrif y Dreth) i 19/07/22 £17.00
7.20 Costau Banc ( Cyfrif HG Owen) 19/05/22 £8.00
7.21 Arfon Wynne, Gwaith yn y Gymuned Torri Fynwent £135.00 CamfaTan yr Rhiw,Groes, Llwybrau £483.68 (+TAW £123.74) …£742.42 7.22 Emrys Williams, Cyflog Clerc.01/04/22 - 30/06/22. £480.80 + £480.60 x 2 £1,442.00 7.23 HMRC. Cyfnod diweddu 05/07/22 £149.20 7.24 Emrys Williams Costau’r Clerc.01/04/22 – 30/06/2 £ 87.14

Taliadau a Cymeradwywyd.
7.25 31/08 ArfonWynne. Fynwent, £578.74, Llwybrau, £1962.36, Arall, £210.80, …£2,751.90
7.26 HMRC, Cosb am beidio a chyflwyno Ffurfleni TWE mewn pryd, £200.00
PENDERFYNWYD: Cymeradwyo fod y ffigyrau uchod yn gywir, cymeradwywyd talu oll o’r taliadau.
Derbyniadau.
7.27 15/07 Y Gadlas, 01/01/22 31/31/03/22. £180.00
7.28) 16/08 C B S Conwy C B C Precept £6,667.00
Taliadau.01/04/22 – 31/08/22…£13,739.17 Derbyniadau 01/04/22- 31/08/22…£15,199.52 Sieciau heb eu cyflwyno 200587 £500.00 200588 £60.00 Swm Priodol o dan Adran 137, 2022/23 - £8.82 YR etholwr (721+318=1039=£9,163.98)
8.Rhybydd o Geisiadau am Ganiatad Cynllunio 8.1 31/08/22 Cyfeirnod: 0/49979,Ymgeisydd:Mr Dan Brady Dwyrain: 299461 Gogledd:365054 Cynllun: Ailadeiliadu ffermdy presennol a newid defnydd a throsi adeilad allanol amaethyddol presennol. Safle: Ty Ucha, Groes.LL16 5SD Sylwadau:21/09/2022. PENDERFYNWYD: Dim sylwadau.
11.Unrhyw fater arall.
11.1 Cadeirydd Meurig Davies. di’n bosib rhoi ar yr agenda ir cyfarfod nesa i ni drafod y posibilrwydd or cyngor dalu am cynnal a chadw y cae chware ar pafiliwn i sicrhau ei fod yn gallu parahau i redeg ag yr adnoddau fel clwb bowlio am ddim i drigolion y plwyf. Mi allwn adael i bawb wbod yn y plwyf fod y pafiliwn ar cae chware yn cael ei redeg gan y gwirfoddolwyr y plwyf ag ariannu gan y gymuned ar gyfer y gymuned. Mi fydd yn ddiddorol gweld be mae’r cynghorwyr eraill yn feddwl o hyn er bydd y gymuned ag os o blaid mi allwn roi lawr fel cost ar gyfer y precept flwyddyn nesaf.
Yn dilyn trafodaeth penderfynwyd disgwyl am ddatblygiadau pan ddaw cyfnod y brydles i ben.
11.2 Penodi 2 arwyddwr ychwanegol i gyfri banc y Cyngor Cymuned.
PENDERFYNWYD: Cytunodd y Cynghorwyr Meurig Davies a Delyth Williams i fod yn arwyddwyr ychwannegol.
11.3 Cynllunio cytundeb i’r clerc ac adolygu cyflog. Gofynwyd i’r clerc anfon copi o ddisgrifiad swydd a rhestr graddfa cyflog i’r cynghorwyr.
12 Unrhyw fater ddygwyd i sylw’r clerc.
12.1 Allwedd y ‘Safe’ yn y Swyddfa Post. Dim penderfyniad.
12.2 Addurniadau Nadolig. PENRDERFYNWYD: Parhau gyda’r rhai presennol.
12.3 Meinciau ar llain gwyrdd yn y Groes: Cynnwys yn agenda Hydref 12fed.
12.4 Scipiau Cymunedol. PENDERFYNWYD: Dileu archebu hyd fydd cynllun atal llifogydd yn Llansannan wedi ei orffen.
12.5 Arhosfa bws groesffordd Taldrach Groes.Derbyniwyd pris o £2,370.00 (wedi ei adolygu) gan R I Edwards. PENDERFYNWYD: Dileu penderfyniad hyd fydd cadarnhad am alwad a’r defnydd fyddai arhosfa newydd yn ei gael.
13.Materion yr Archwilydd Mewnol ac Allanol.
14 Materion CBS Conwy.
9.22/14 (1) Sedd wag Ward Bylchau. PENDERFYNWYD: Y Clerc i gysylltu gyda Ffion Edwards.
15. Materion Llywodraeth Cymru a San Steffan.
16, Cadarnhau dyddiad Cyfarfod nesaf Y Cyngor Cymuned. Tachwedd 9fed 2022


LLANSANNAN COMMUNITY COUNCIL. MINUTES OF MEETING HELD AT CANOLFAN ADDYSG BRO ALED LLANSANNAN ON WEDNESDAY 21st SEPTEMBER 2022 AT 7.30pm.
Present: Cllrs: Meurig Davies (Chairman) Delyth Williams, Berwyn Evans, Trefor Roberts, Bethan Jones
Members of the Public: Tammi Owen, Eifion M Jones, Arfon Wynne, Emrys Williams, (Clerk)
The Chairman extended the Community Council’s sympathies to the family of the late Councillor Emrys Owen. The committee stood in silence in remembrance and to commemorate his passing.
1.Apologies Cllrs Elwyn Jones, Philip Wright, County Councillor Trystan Lewis.
Notice of Co-option: Tammi Owen was duly proposed by Cllr Trefor Roberts and seconded by Cllr Delyth Williams
for the vacant seat in Llansannan Ward.
2. Declarations of Interest Code of Local Government Conduct: Cllrs: Delyth Williams, Finance, 7.6 Berwyn Evans, Issues presented to the clerk. 12.2
3. Confirm minutes of 15/06/2022 Council meeting. RESOLVED: Minutes on the 21/09/2022 meeting be approved and signed as a correct record.
4. Matters arising from the minutes. 4.1 Land either side of entrance to Maes Aled. County Cllr to make enquiries re owners of the land.
5. County Councillor’s monthly report: In the absence of the County Cllr no report was received.
6. Public’s opportunity to present statements.
6.1 Arfon Wynne presented a report on the damaged Rhydloew footbridge. Consensus was that because of the bridge size it was probably the responsibility of CBC Conwy.
Reinstate Standing Orders. 7. Finance. Statements of Bank Accounts: 31/08/2022
Community Council Accounts, £12,659.04.
HG Owen Accounts, £13.974.00
Total, £26,633.04 Payments. 7.1 DD.British Gas Business,Electricity Post Office £66.58
7.2 Zurich Municipal Insurance 200577 …£912.30 7.3 Bank Charges (Community Council Accounts) to 19/05/22 £15.00
7.4 Bank Charges ( HG Owen Accounts) to 19/05/22…£8.00
7.5 Hamilton Security Systems Ltd. CCTV service 200576…£138.00
7.6 SO. TT&B Williams, Post Office Rent …£238.33
7.7 R I Edwards. New Bus Shelter 200580 £1,482.00
7.8 Community Translating, 13/04/22, Meeting 200578 …£66.88 7.9 Cymdeithas Chwaraeon Bro Aled,Insurance. 200586 …£1,105.05
7.10 Arfon Wynne, Work in the community. 200583 £339.88
7.11 Arfon Wynne, Work in the community. 200585 £399.60 7.12 Neuadd Goffa Plwyf Y Bylchau
(Resolved AGM (11/05/22) 200581 …£2,500.00 7.13 Meinir H Jones, Plants for Groes 200579……£104.24 7.14 D D.British Gas, Electricity Post Office £66.84 7.15 Aelwyd Llansannan (Cheque 200565 void)…£500.00
7.16 Iona Edwards, Internal audit. 2021/22 £60.00
7.17 Bank Charges (Community Council Accounts) to 19/06/22 £13.00
7.18 Bank Charges (HG Owen Accounts) to 19/06/22…£8.00
7.19 Bank Charges (Community Council Accounts) to 19/07/22 £17.00 7.20 Bank Charges (HG Owen Accounts) to 19/05/22 £8.00
7.21 Arfon Wynne, Work in the community. Cemetery £135.00 Stile.Tan yr Rhiw,Groes, Footpaths £483.68 (+Vat £123.74) …£742.42 7.22 Emrys Williams, Clerk salary 01/04/22 - 30/06/22. £480.80 + £480.60 x 2 …£1,442.00 7.23 HMRC. Period ending 05/07/22…£149.20 7.24 Emrys Williams, Clerk’s expenses 01/04/22 – 30/06/2…£ 87.14
Payments approved. 7.25 31/08 Arfon Wynne. Cemetery, £578.74, Footpaths, £1962.36, Other, £210.80 £2,751.90
7.26 HMRC Fine for failure to present tax form. …£200.00
RESOLVED: That all payments are correct and that all payments be paid.
Receipts
7.27 15/07 Y Gadlas, 01/01/22 – 31/31/03/22……£180.00
7.28) 16/08 Conwy C B C Precept…£6,667.00
Payments .01/04/22 – 31/08/22…£13,739.17 Receipts, 01/04/22- 31/08/22…£15,199.52 Unpresented cheques. 200587 £500.00 200588 £60.00 Appropriate Sum under S137, 2022/23 - £8.82 per elector. .(721+318=1039=£9,163.98)
8.Notice of application for Planning Permission.
8.1 31/08/22 Reference: 0/49979, Applicant: Mr Dan Brady Easting: 299461 Northing:365054 Proposal: Reconstruction of an existing farmhouse and change of use and conversion of an existing agricultural outbuilding. Location: Ty Ucha, Groes.LL16 5SD Representations:21/09/2022. RESOLVED: No representations.
9. Correspondence. 10. Applications for Grants 11 Any other matter. 11.1 Cllr Meurig Davies. Bro Aled Playing Field. Discussion on future plans for the Playing Field.
RESOLVED: To review when lease period ends.
11.2 Appoint 2 additional signatories to the Council’ Bank account.
RESOLVED: Cllrs Meurig Davies a Delyth Williams agreed to become signatories.
11.3 Drafting clerk’s contract and review of clerk’s salary. Clerk was asked to forward a draft copy of clerk’s job description and a copy of clerk’s rate of salaries.
12. Any issues presented to the clerk. 12.1 The missing safe key in the Post Office. No decision was reached.
12.2 Christmas decerations. RESOLVED: To continue with the present ones.
12.3 Request to place benches on Groes village green. Include on 12th October agenda.
12.4 Community skips. RESOLVED: To delay procurement until Llansannan’s Flood Alleviation Scheme is completed.
12.5 Taldrach crossroad bus shelter. Reviewed estimate of £2,370.00 received from R I Edwards.
RESOLVED: To defer decision until confirmation of present usage and future necessity.
13. Internal and External Audit Matters.
14 Conwy CBC Matters.
14.1 Vacant seat on Bylchau Ward.
RESOLVED: Clerk to correspond with Ffion Edwards.
15. Welsh Government and UK Parliament matters.
16. Confirm date of next Council
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