COFNODION MIS HYDREF 2026 OCTOBER MINUTES

CYNGOR CYMDEITHAS LLANSANNAN COMMUNITY COUNCIL
COFNODION CYFARFOD Y CYNGOR
Nos Fercher 14/10/2026 am 7.30yh | Canolfan Addysg Bro Aled, Llansannan
1. Yn Bresennol ac Ymddiheuriadau am Absenoldeb
Yn bresennol: Tammi Owen (Cadeirydd), Elwyn Jones, David Morris, Eifion Jones, Trefor Roberts, Sue Van-Loock, Bethan Jones, Meurig Davies, Ffion Clwyd Edwards, Trystan Lewis, Delyth Williams (Clerc).
Ymddiheuriadau: Bethan Evans.
Gwahoddedigion / Aelodau o'r Cyhoedd: Dim
2. Datgan Cysylltiad
Dim
3. Cymeradwyo'r Cofnodion
Adolygiad: Adolygwyd cofnodion y cyfarfod blaenorol a gynhaliwyd ar 09/09/2026.
Cynnig: Cymeradwywyd ac eiliwyd fel cofnod cywir.
Canlyniad: Pasiwyd yn unfrydol a llofnodwyd gan y Cadeirydd.
4. Materion y Cadeirydd
Eitem Agenda Crynodeb Trafodaeth Penderfyniad / Cynigion / Camau Gweithredu Perchennog
4.1 Cynllunio am Dywydd Garw: El Niño Trafodwyd rÔl a chyfrifoldebau’r Cyngor Cymuned mewn perthynas â chynllunio ar gyfer tywydd garw (El Niño/eithafol), gyda’r nod o geisio eglurder gan y Cyngor Sir ac Un Llais Cymru ynghylch canllawiau statudol ac asesiadau risg. Ystyriwyd yr adnoddau sydd ar gael (ee hi-vis ond dim bagiau tywod bellach). Cysylltu a’r Cyngor Sir Trystan Lewis
Cysylltu ac Un Llais Cymru Clerc
4.2 Trefniadau Sul y Cofio Trefniadau'r Gwasanaeth: Trafodwyd y rhaglen a chynnigwyd enwau gwirfoddolwyr i helpu.
Cau Ffordd: Angen cysylltu ag ERF Conwy i drefnu cau'r ffordd ar gyfer y gwasanaeth.
Archebu Torch: Angen cysylltu â'r Lleng Brydeinig yn Ninbych i archebu'r dorch. Gwasanaeth ar yr 08/11/26.
Cysylltu - Parchedig Glyn Wise. T. Owen
Cysylltu efo gwirfoddolwyr. Clerc/EJ
Cysylltu a ERF Conwy Clerc
Cysylltu a’r Lleng Brydeinig Clerc
4.3 Swper Nadolig yr Henod. Trafodwyd y trefniadau a nodwyd enwau gwirfoddolwyr.
Nodwyd fod angen pwyllgor i drefnu. Trefnu pwyllgor ar 06/11/26 Clerc
Dyddiad y Swper 04/12/26
4.4 Addurniadau Nadolig Trafodwyd y paratoadau ar gyfer yr addurniadau Nadolig. Cytunwyd y byddai Eifion a Trefor yn trefnu i gael coeden i Llansannan ac hefyd i Brynrhydyrarian.
Cytunwyd i ailgylchu addurniadau eraill. Eifion Jones
Trefor Roberts
4.5 Penodi Cynghorydd ar Pwyllgor y Ganolfan Cynnigwyd ac eilwyd enw Sue Van-Loock a derbyniodd y cynnig.
4.6 Anfonebu Cyngor Llanfairtalhaiarn Trafodwyd anfonebu Cyngor Llanfairtalhaiarn am gostau hyfforddiant diweddar Cytuno i anfonebu. Clerc
4.7 Pris Safle We & e-byst Trafodwyd y manylion a’r pris Cytuno ac eilio i dderbyn y pris Clerc
4.8 Tracio Camau Gweithredu
Eitem Agenda Crynodeb Trafodaeth Penderfyniad / Cynigion / Camau Gweithredu Perchennog
Gwefan Newydd Gwefan newydd rwan yn fyw –
website link
Trafodaeth am gau yr hen wefannau neu gadw tudalen Llansannan yn “signposted” ar y wefan newydd.
Logo a Letterhead wedi greu.
Anfoneb o £500.00 am y gwaith.
Angen i ledaenu’r wybodaeth am y wefan newydd. Cytuno ac eilio i dalu’r anfoneb
Trafodaeth hefo Tom Patel am gau’r hen wefannau a “signpost” i dudalen Llansannan Clerc Eifion Jones
Trosglwyddo Pafiliwn Dogfennau yn nwylo cyfreithwyr y Cyngor Cymuned. Cysylltu Guthrie Jones am diweddariad Eifion Jones
Sedd Wag Nodwyd bod y cyfnod hysbysu 14 diwrnod ar gyfer etholiad bellach wedi dod i ben heb i bleidlais gael ei herio, ac y bydd y cyfnod cyfethol bellach yn dechrau gyda'r dyddiad cau ar gyfer ceisiadau wedi'i osod ar 11/11/2026.
Dau unigolyn lleol eisoes wedi dangos diddordeb. Cytunwyd i arddangos rhybydd o gyfethol Clerc
Ffordd Heskin Rhannwyd y wybodaeth ddiweddaraf gan
Mynegwyd pryder am berygl damweiniau nes bod y ffordd yn cael ei hatgyweirio. Awgrymwyd y gallai preswylwyr gyfarfod i drafod, ac edrych drwy archifau cyn-Gyngor Sir Clwyd i weld a oes unrhyw gofnod o'r ffordd yn cael ei mabwysiadu. T. Owen
Llinellau Melyn Rhannwyd y wybodaeth ddiweddaraf gan J.T.Griffiths, Conwy.
Red Lion to Junction of Ffordd Gogor and from Ffordd Gogor, in front of the chapel to the entrance of Hendre Llan.
Junction of Groes to Henllan Road. Anelu i gael yr ardaloedd wedi’u hasesu cyn gynted a phosibl. Conwy T. Lewis i fonitro
Materion Groes Gwrych Neuadd T. Lewis
Gwaredu Coeden T. Lewis
Gwaredu Sleid Cae Chwarae a pryder am y matiau diogelwch dan y sleid. T. Lewis
Gwrych ar y llwybr T. Lewis
Arwydd Dim Cŵn – Neuadd/Cae Chwarae
Torri Gwrych Cae Chwarae
Arwydd 20 MYA
Clo ar y giat
Gorchudd i’r beipen oel
Gwaredu’r Sied
Cynllunio Henfryn
Tipio Anghyfreithlon
Grant i gael nets/wal Bronant Gwaith ar y gweill
Swyddog Cadwraeth yn hapus hefo cyflwr y goeden, gallu tocio ond ni fydd yn cael ei gwaredu.
CBSC yn hapus gyda cyflwr y sleid a bydd yn aros. Holi am ailosod y matiau.
Cyfrifoldeb preswylwyr – llythyr wedi yrru.
Awgrym i gysylltu a Humphreys Signs i gael pris a gyrru anfoneb i Cyngor Conwy
Yn yr un lle.
Cadarnhawyd y bydd y swyddogion yn ymweld â'r safle er mwyn ymchwilio i'r posibilrwydd o symud yr arwyddion i leoliad mwy addas T Lewis
Emyr Jones, Conwy am sicrhau clo arall.
Angen cadarnhau perchnogaeth Cynghorwyr Groes
Angen cadarnhau perchnogaeth Cynghorwyr Groes
Trafodaeth hefo’r swyddog cynllunio – ar hyn bryd ni ellir datgelu mwy
Adrodd i’r adran orfodaeth T Lewis
Awgrym i roi cais i Gronfa Degwm – gyrru linc i’r safle we T. Lewis
Bws Ysgol i gasglu plant yn y sgwar Trafodaeth hefo John Hughes, Trafnidiaeth Ysgolion J. Hughes am ohebu gyda cwmni bysiau Alpine T. Lewis
Neuadd Groes – Air Source Cais i Ystadau a Rheoli Asedau, Conwy
Trafodaeth am
Pwyllgor i gysylltu â’r Adran Ystadau yn uniongyrchol. Bydd hyn yn galluogi trafodaeth am y gofynion penodol o ran yswiriant a strwythur. E. Jones
T. Lewis
Coed a ffens parc Maes Aled -- Trafodaeth hefo Stephen Owen, Conwy T. Lewis
Tir yn ymyl Afon Creiniog Trafodaeth am berchnogaeth Cysylltu a Cartrefi Conwy am wybodaeth T. Owen
Maes Parcio tu ol i’r toiledau Trafodaeth am y sefyllfa ddiweddaraf I’w drafod gyda Bleddyn Evans, ERF T. Lewis
Meysydd Chwarae – Clwt, Groes a Llansannan Giat wedi plygu.
Trafodaeth am y Cyngor Cymuned yn cymeryd perchnogaeth o’r tri maes chwarae. Ymgynghoriad wedi ei gynnal yn y gorffennol. Angen am ymgynghoriad o’r newydd. Cytuno i aros tan precept y flwyddyn ariannol nesaf cyn cymeryd hwn i fyny eto.
5. Adroddiad Misol y Cynghorydd Sirol
Diweddariad gyda'r pontydd- Brynrhydyrarian, flwyddyn nesaf, Pont pengwern, yn barod i ddigwydd, Pont Deunant- disgwyl archwiliad peiriannydd
Wedi adrodd am glirio'r ffos wrth gapel Horeb. Nes i gyfarfod Emyr yn y Bryn i ddangos y gwaith sydd angen,
Wedi adrodd am gyflwr y ffordd wrth trofa Treflach lawr am Cae Du.
Wedi ailadrodd am y llinellau melyn (ebost i'r clerc).
Wedi bod yn gohebu ynglyn a maes parcio Cae Bach a'r pafiliwn/caeau chwarae, yn llaw twrne'r cyngor cymuned.
Wedi adrodd i Peter Wood ynglyn â thipio anghyfreithlon-yr adran yn hynod o fyr o staff
Wedi siarad hefo Emyr ynglyn â'r glaswellt bler yn y Groes, ac angen brws a'i dwtio-mae o am gysylltu gyda Steven Owen.
Fel dwi wedi adrodd yn yr ebost i'r clerc, wedi adrodd ynglyn a'r goeden, y sleid, stricio'r gwrychoedd, yr arwydd 20mya, Cloi'r giat, arwyddion Dim Cŵn, llinellau melyn
Ynglyn a'r flexi, dwi wedi cysylltu gyda thrafnidiaeth Cymru a Llyr Huws Gruffydd yn y gorffennol ynglyn ag ymestyn y gwasanaeth flexi, a dim newid yn fanno. Roedd yna fygythiad bod y gwasanaeth am ddod i ben, ond heb glywed dim mwy.
Wedi bod ym Mhwyllgorau Llywodraethwyr Llansannan, pwyllgor Addysg. Symud ysgol Babanod Llanfairfechan i gategori Cymraeg. Pwyllgorau cyllid ac adnoddau, Democratiaeth, cyngor llawn ag ymweliadau safle ddoe a phwyllgor cynllunio.
6. Prif Eitemau Agenda a Gohebiaeth
Eitem Agenda Crynodeb Trafodaeth Penderfyniad / Cynigion / Camau Gweithredu Perchennog
6.2 E-bost Cyng. Bethan Evans Hysbysfwrdd i Clwt - rhannwyd rhai prisiau gan y clerc. Cytunwyd i holi am bris arall gan saer lleol. Clerc
6.3 Canllaw anniogel Clwt Report it ERF – cyfeirnod 00149018 Ateb gan ERF: Yn dilyn archwiliad, nid ydym yn teimlo bod angen unrhyw gamau ar hyn o bryd. Byddwn yn parhau i fonitro'r lleoliad fel rhan o'n harchwiliadau arferol. CAU
6.4 Llythyr gan Urdd Gobaith Cymru Trafodwyd cais ariannol gan yr Urdd. Yn unol â pholisi'r Cyngor i ganolbwyntio ar achosion lleol yn hytrach na rhai cenedlaethol, penderfynwyd peidio â cyfrannu. Fodd bynnag, mae'r Cyngor yn fwy na pharod i gefnogi gweithgareddau gan yr Urdd sy'n cael eu cynnal yn y gymuned. Cytunwyd ac eilwyd i beidio cyfrannu.
Gyrru llythyr i’r Urdd Clerc
6.6 Llythyr FfiT Conwy Trafodwyd y llythyr ac adroddiad gweithgareddau Haf 2026, gan nodi bod y cynllun yn llwyddiannus a bod rhieni a phlant yn gwerthfawrogi’r gwasanaeth ac yn gweld budd ohono. Cytunwyd i gyfrannu £850 am ddarpariaeth dau ddiwrnod yn Haf 2027 ac i anfon cadarnhad ysgrifenedig erbyn Mawrth 2027. Clerc
6.7 Llythyr Ambiwlans Awyr Trafodwyd cais am rodd gan Ambiwlans Awyr Cymru. Er bod polisi’r Cyngor yn cyfyngu ar gymorth ariannol uniongyrchol i fentrau cenedlaethol er mwyn blaenoriaethu achosion lleol, nodwyd bod cynghorwyr ac aelodau o’r gymuned eisoes yn cefnogi’r elusen yn hael fel unigolion. Er mwyn parhau i gynorthwyo’r achos gwerthfawr hwn, cytunwyd bod y Cyngor yn ystyried trefnu digwyddiad codi arian cymunedol yn y dyfodol agos. Gyrru llythyr i’r Ambiwlans Awyr Clerc
6.8 Addurniadau amhriodol ar y Feddygfa Adroddwyd am bryderon ynghylch addurniadau Calan Gaeaf helaeth ac amhriodol sydd wedi’u gosod ar ac o amgylch adeilad a thir y feddygfa. Cytunwyd i gysylltu â pherchennog yr eiddo, Cartrefi Conwy, i drefnu hefo’r tenant i’w tynnu lawr. Clerc
7. Rheolau Sefydlog
Gohirio Rheolau Sefydlog: Dim aelodau o’r cyhoedd yn bresennol.
Adfer Rheolau Sefydlog: Dim newidiadau i'w nodi.
8. Cyllid
8.1 & 8.2 Balans Banc (Cyfnod diweddu 30/09/26)
Cyfrif y Dreth: £10465.32
Cyfrif H.G.Owen: £6,644.06
Penderfyniad: Cymeradwyo ac arwyddo balansau banc y cyfnod.
8.3 & 8.4 Taliadau a Derbyniadau
Type Account Details Total
Taliadau Cyfrif y Dreth Cloud Next Ltd £264.00
Taliadau Cyfrif y Dreth Bank Charges £3.00
Taliadau Cyfrif y Dreth TT&B Williams, Rhent PO £238.33
Taliadau Cyfrif y Dreth Audit Wales £220.85
Taliadau Cyfrif y Dreth British Gas £47.85
Taliadau Cyfrif y Dreth Eifion Jones – Goriadau £16.50
Taliadau Cyfrif y Dreth Dafydd Cernyw £190.00
Taliadau Cyfrif H.G. Owen Bank charges £1.00
Derbyniadau — Al Shamas P/O Rent £30.00
8.5 Taliadau i’w Cymeradwyo
Y Gadlas - Hysbyseb Clerc £15.00
Catalyst DD £12.36 Cloud Next £152.96
Un Llais Cymru £503.10
Tomos Hughes - Defib £110.00
Dafydd Cernyw £195.00
Tudor Davies Torri Gwrych £30.00
Cyflog Clerc EW – 01/04/26-20/05/26 £488.00
Penderfyniad: Cytunwyd i gymeradwyo’r taliadau.
8.6 Cysoniad Banc - Penderfyniad: Cytunwyd i dderbyn a chymeradwyo’r cysoniad banc
8.7 Adran 137 - Dim.
9. Rhybudd o Geisiadau am Ganiatâd Cynllunio
Dim ceisiadau
10–12. Materion Ychwanegol
10. Materion yr Archwilydd Mewnol ac Allanol: Derbyniwyd adroddiad Archwilydd Cyffredinol Cymru am y flwyddyn yn gorffen 31 Mawrth 2026 gyda barn ddiamod (sy'n cadarnhau bod y cyfrifon a'r llywodraethu yn gywir ac yn cydymffurfio'n llawn â'r gofynion), a chytunwyd i fynd i'r afael â'r un argymhelliad gweinyddol i gynnwys cyfeirnod
cofnod o’r dyddiad cymeradwyo ar y ffurflen yn y dyfodol.
11. Materion CBS Conwy: Dim.
12. Materion Llywodraeth Cymru: Dim.
13. Cyfarfod Nesaf
Dyddiad: 11 Tachwedd 2026
Amser: 7:00 y.h.
Lleoliad: Neuadd Goffa Plwyf y Bylchau, Groes
Cofnodion a Gyflwynwyd Gan: Delyth Williams Dyddiad: 16/10/2026

Cofnodion i'w Cymeradwyo yng nghyfarfod Mis Tachwedd 2026

LLANSANNAN COMMUNITY COUNCIL
MINUTES OF THE COUNCIL MEETING
Wednesday Evening, 14/10/2026 at 7.30pm / Canolfan Addysg Bro Aled, Llansannan
1. Present and Apologies for Absence
Present: Tammi Owen (Chair), Elwyn Jones, David Morris, Eifion Jones, Trefor Roberts, Sue Van-Loock, Bethan Jones, Meurig Davies, Ffion Clwyd Edwards, Trystan Lewis, Delyth Williams (Clerk)
Apologies: Bethan Evans
Guests / Members of the Public: None
2. Declaration of Interest None declared.
3. Approval of the Minutes
Review: Reviewed the minutes of the previous meeting held on 09/09/2026.
Proposal: Approved and seconded as a correct record.
Outcome: Passed unanimously and signed by the Chair.
4. Chair's Matters
Agenda Item Discussion Summary Decision / Proposals / Actions Owner
4.1 Severe Weather Planning: El Niño Discussed the role and responsibilities of the Community Council in relation to severe weather planning (El Niño/extreme), with the aim of seeking clarity from the County Council and One Voice Wales regarding statutory guidance and risk assessments. Considered available resources (e.g., hi-vis but no longer stock sandbags). Contact County Council
Trystan Lewis
Contact One Voice Wales Clerk
4.2 Remembrance Sunday Arrangements Service Arrangements: Discussed the programme and volunteers' names were put forward to help.
Road Closure: Need to contact Conwy ERF to arrange the road closure for the service.
Wreath Ordering: Need to contact the Royal British Legion in Denbigh to order the wreath. Service on 08/11/26.
Contact - Reverend Glyn Wise T. Owen
Contact volunteers Clerk/EJ
Contact Conwy ERF Clerk
Contact the British Legion Clerk
4.3 Senior Citizens' Christmas Dinner Discussed arrangements and noted volunteers' names. Noted that a committee is needed to organise. Organise a committee on 06/11/26.
Dinner Date: 04/12/26 Clerk
4.4 Christmas Decorations Discussed preparations for Christmas decorations. Agreed that Eifion and Trefor would arrange to get a tree for Llansannan and also for Brynrhydyrarian.
Agreed to recycle other decorations. Eifion Jones
Trefor Roberts
4.5 Appointment of Councillor to Ganolfan Committee — Sue Van-Loock's name was proposed and seconded, and she accepted the nomination. —
4.6 Invoicing Llanfairtalhaiarn Council Discussed invoicing Llanfairtalhaiarn Council for recent training costs. Agree to invoice. Clerk
4.7 Website & Email Pricing Discussed details and price. Agreed and seconded to accept the price. Clerk
4.8 Action Tracking
Agenda Item Discussion Summary Decision / Proposals / Actions Owner
New Website New website now live – website link
Discussion on closing old websites or keeping the Llansannan page 'signposted' on the new website.
Logo and Letterhead created.
Invoice of £500.00 for the work.
Need to spread information about the new website. Agreed and seconded to pay the invoice.
Discussion with Tom Patel regarding closing old websites and a 'signpost' to the Llansannan page. Clerk Eifion Jones
Pavilion Transfer Documents in the hands of the Community Council's solicitors. Contact Guthrie Jones for an update. Eifion Jones
Vacant Seat Noted that the 14-day notice period for an election has now passed without a vote being requested, and the co-option period will now begin with the deadline for applications set for 11/11/2026.
Two local individuals have already shown interest. Agreed to display notice of co-option. Clerk
Ffordd Heskin Latest information shared.
Concern expressed over risk of accidents until the road is repaired. Suggested that residents could meet to discuss, and check through former Clwyd County Council archives to see if there is any record of the road being adopted. T. Owen
Yellow Lines Latest information shared by J.T. Griffiths, Conwy.
Red Lion to Junction of Ffordd Gogor and from Ffordd Gogor, in front of the chapel to the entrance of Hendre Llan.
Junction of Groes to Henllan Road. Aiming to have areas assessed as soon as possible. Conwy
T. Lewis to monitor
Groes Matters Hall Hedge
Tree Removal
Playing Field Slide removal & concern about safety mats
Hedge on footpath
No Dogs Sign – Hall/Playing Field
Playing Field Hedge Cutting
20 MPH Sign
Lock on gate
Cover for oil pipe
Shed Removal
Planning
Fly-tipping
Henfryn Planning
Grant for nets / Bronant wall Work in progress
Conservation Officer happy with tree condition; can trim but will not be removed.
CCBC happy with condition of slide & it will remain. Inquire about replacing mats. T Lewis
Residents' responsibility – letter sent.
Suggestion to contact Humphreys Signs for a quote and send invoice to Conwy Council.
Confirmed officers will visit site to investigate moving signs to a more suitable location. T Lewis
Emyr Jones, Conwy to secure another lock.
Need to confirm ownership. Groes Councillors
Need to confirm ownership. Groes Councillors
Discussion with planning officer – currently cannot disclose more.
Report to enforcement department. T Lewis
Suggestion to apply to Tithe Fund – send link to website. T. Lewis
School Bus to pick up children in square Discussion with John Hughes, School Transport. J. Hughes to correspond with Alpine bus company. T. Lewis
Groes Hall – Air Source Request to Estates and Asset Management, Conwy. Committee to contact Estates Dept directly. This will enable discussion regarding specific insurance and structural requirements. E. Jones T. Lewis
Maes Aled park trees and fence — Discussion with Stephen Owen, Conwy. T. Lewis
Land next to River Creiniog Discussion regarding ownership. Contact Cartrefi Conwy for information. T. Owen
Car Park behind toilets Discussion on current situation. To discuss with Bleddyn Evans, ERF. T. Lewis
Playgrounds – Clwt, Groes and Llansannan Gate bent.
Discussion on Community Council taking ownership of the three playgrounds. Consultation held in the past. Need for a new consultation. Agreed to wait until next financial year's precept before taking this up again. —
5. County Councillor's Monthly Report
Update on bridges: Brynrhydyrarian next year, Pont Pengwern ready to happen, Pont Deunant awaiting engineer's inspection.
Reported ditch clearance by Horeb chapel. Met Emyr in Y Bryn to show work required.
Reported road condition at Treflach turn down towards Cae Du.
Re-iterated yellow lines (email to clerk).
Have been corresponding regarding Cae Bach car park and pavilion/playing fields, in hands of community council solicitor.
Reported to Peter Wood regarding fly-tipping - department extremely short-staffed.
Spoke with Emyr regarding untidy grass in Y Groes, needs sweeping and tidying - he will contact Steven Owen.
As reported in email to clerk, reported tree, slide, hedge flailing, 20mph sign, locking gate, No Dogs signs, yellow lines.
Regarding the flexi, contacted Transport for Wales and Llyr Huws Gruffydd in the past regarding extending flexi service, no change there. Threat that service was ending, but heard nothing further.
Attended Llansannan Governors Committee, Education committee. Moving Llanfairfechan Infants school to Welsh category. Finance and resources committee, Democracy, full council and site visits yesterday and planning committee.
6. Main Agenda Items and Correspondence
Agenda Item Discussion Summary Decision / Proposals / Actions Owner
6.2 Email Cllr. Bethan Evans Noticeboard for Clwt - some prices shared by clerk. Agreed to request another quote from local carpenter. Clerk
6.3 Unsafe Handrail Clwt Report it ERF – reference 00149018. Response from ERF: Following inspection, we do not feel any action is required at present. We will continue to monitor the location as part of our routine inspections. CLOSED
6.4 Letter from Urdd Gobaith Cymru Discussed financial request from the Urdd. In line with Council policy to focus on local causes rather than national ones, resolved not to contribute. However, Council is more than willing to support Urdd activities hosted in the community. Agreed and seconded not to contribute. Send letter to the Urdd. Clerk
6.6 Letter FfiT Conwy Discussed letter and Summer 2026 activities report, noting scheme was successful and parents and children value and benefit from the service. Agreed to contribute £850 for two-day provision in Summer 2027 and send written confirmation by March 2027. Clerk
6.7 Air Ambulance Letter Discussed request for donation from Wales Air Ambulance. Although Council policy restricts direct financial aid to national initiatives to prioritize local causes, noted councillors and community members already support charity generously individually. To continue supporting this worthwhile cause, agreed Council consider organizing community fundraising event in near future. Send letter to Air Ambulance. Clerk
6.8 Inappropriate Decorations on Surgery and grounds. Concerns were reported regarding extensive and insensitive Halloween decorations placed on and around the doctor’s surgery building and grounds; It was agreed to contact the property owner, Cartrefi Conwy, to request their removal. Clerk
7. Standing Orders
Suspension of Standing Orders: No members of the public present.
Reinstatement of Standing Orders: No changes to note.
8. Finance
8.1 & 8.2 Bank Balance (Period ending 30/09/26)
Precept Account: £10,465.32
H.G. Owen Account: £6,644.06
Decision: Approve and sign bank balances for the period.
8.3 & 8.4 Payments and Receipts
Type Account Details Total
Payments Precept Account Cloud Next Ltd £264.00
Payments Precept Account Bank Charges £3.00
Payments Precept Account TT&B Williams, PO Rent £238.33
Payments Precept Account Audit Wales £220.85
Payments Precept Account British Gas £47.85
Payments Precept Account Eifion Jones - Keys £16.50
Payments Precept Account Dafydd Cernyw £190.00
Payments H.G. Owen Account Bank charges £1.00
Receipts — Al Shamas P/O Rent £30.00
8.5 Payments to be Approved
Y Gadlas - Clerk Advert: £15.00
Catalyst DD: £12.36
Cloud Next: £152.96
One Voice Wales: £503.10
Tomos Hughes - Defib: £110.00
Dafydd Cernyw: £195.00
Tudor Davies - Hedge Cutting: £30.00
Clerk Salary EW (01/04/26 - 20/05/26): £488.00
Decision: Agreed to approve the payments.
8.6 Bank Reconciliation - Decision: Agreed to accept and approve the bank reconciliation.
8.7 Section 137 - None.
9. Notice of Planning Applications
No planning applications received.
10–12. Additional Matters
10. Internal and External Auditor Matters: Received report of the Auditor General for Wales for the year
ending 31 March 2026 with an unqualified opinion (confirming accounts and governance are accurate and fully compliant with requirements), and agreed to address the single administrative recommendation to include a minute reference of approval date on the form in future.
11. Conwy CBC Matters: None.
12. Welsh Government Matters: None.
13. Next Meeting
Date: 11 November 2026
Time: 7:00 pm
Location: Neuadd Goffa Plwyf y Bylchau, Groes
Minutes Submitted by: Delyth Williams Date: 16/10/2026

Minutes to be approved at the November meeting

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