Cofnodion Mis Gorffennaf 2017 July Minutes
CYNGOR CYMUNED LLANSANNAN COMMUNITY COUNCIL
COFNODION PWYLLGOR GYNHALIWYD NOS FERCHER 12fed GORFFENNAF 2017 am 7-30yh
YNG NGHANOLFAN ADDYSG BRO ALED LLANSANNAN
Presennol: Cynghorwyr: Celfyn Williams (Cadeirydd) Meurig Davies, Elwyn Jones, Gareth Jones, Delyth Williams, Glyn O Roberts, Guto Davies, Emrys Owen a Trefor Roberts.
Aelodau o’r Cyhoedd: Cynghorydd Sir Sue Lloyd-Williams, Philip Coombes, Eifion M Jones, Wynne Williams. Dwysan Roberts (Cyfieithydd) a Emrys Williams (Clerc)
Anerchiad gan Gwawr Cooper, Amgylchedd a Tai CBS Conwy.
1.Ymddiheuriadau Cynghorydd, Berwyn Evans.
2.Cyfle i ddangos diddordeb ar unrhyw fater ar yr Agenda:
Cyng, Delyth Willliams Eitem 7.2 Rhent Y Swyddfa Bost.
Cyng,Trefor Roberts , Eitem 7.1 Polisi Yswiriant Cymdeithas Chwaraeon Bro Aled.
3.Cadarnhau Cofnodion Pwyllgor Blaenorol Y Cyngor 08/06/16:
PENDERFYNWYD- Cymeradwyo a llofnodi fod cofnodion cyfarfod y Cyngor a gynhaliwyd 08/06/17 yn gofnod cywir.
4. Materion yn codi o’r Cofnodion:
Nid oedd dim yn codi o’r cofnodion
5. Adroddiad y Cynghorydd Sir:
Cyflwynodd Y Cynghorydd grynodeb o’i ddyddiadur am y cyfnod 14/06/17 hyd at 12/07/17.
Yn ogystal:
Ymddiheuriadau am beidio a gallu mynychu’r Cyfarfod mis diwethaf – fe gychwynnodd y Pwyllgor Cynllunio yn hwyrach o fewn y Sir, ac mae’n bleser geni eich hysbysu fy mod wedi fy newis fel Cadeirydd y Pwyllgor Cynllunio am y ddwy flynedd nesa’.
Llygod mawr – fe dderbyniais i gwyn bod problem yn Maes Aled – o gyfeiriad yr afon. Swyddogion o’r Sir yn ogystal a Chartrefi Conwy yn cyd-weithio a thenantiaid/preswylwyr.
Gwaith ar atal llifogydd yn Llansannan – gweler y wybodaeth amgaedig.
Gohirio’r Rheolau Sefydlog
6. Cyfle i’r Cyhoedd annerch Y Cyngor: 21 Mynediad y Cyhoedd i gyfarfodydd .
21.3 Rhoi’r ugain munud ar wahan i gael datganiadau gan y cyhoedd a chaiff pob unigolyn dri munud i roddi eu datganiad. Dim ond eitemau sydd wedi eu derbyn gan y Clerc yn gynharach ( 48 o oriau cyn y cyfarfod ) a gaiff eu trafod
Ni dderbyniwyd unrhyw sylwadau gan aelodau o’r Cyhoedd.
Adfer y Rheolau Sefydlog .
7. Cyllid / Balans Banc / 01/07/2017
Cyfri y Dreth £17082-42
Cyfrif H G Owen £18486-87
Cyfanswm £35569.29
Taliadau
7.1 10/05/17 Polisi Yswiriant Cymdeithas Chwaraeon Bro Aled (02/CHA /72005850) £536-67 Siec rhif 200315
7.2 15/06/17 SO TT&B Williams Rhent Swyddfa Bost £151-66
7.3 30/06/17 Arfon Wynne. Llwybrau £1369-40. Mynwent £276-00 Torri glaswellt £20-93
£1666-33 Siec rhif 200316
7.4 03/07/17 Cyfieithu Cymunedol, 14/06/17
£91.96 Siec rhif 200317
7.5 12/07/17 Cyflog Clerc 01/04/17 i 30/06/17 (£442.00 x3) £1,326.00 Siec rhif 200318 7.6 12/07/17.Costau’r Clerc 01/04/17 i 30/06/17 Post £14.52 + Papur + Inc £130.50
£145.02 Siec rhif 200319 Cyfanswm Taliadau £3917-64
PENDERFYNWYD: Cymeradwyo fod y ffigyrau uchod yn gywir
Cymeradwyo talu oll o’r taliadau uchod
Derbyniadau. Ni dderbyniwyd unrhyw dderbyniadau
Taliadau 01/04/2017 - 30/06/2017 £ 4983.00
Derbyniadau / Receipts, 01/04/2017 - 30/06/2017 £7227.00
Adolygiad cyllideb ar gyfer Gorffennaf,Awst a Medi /
TT&B Williams £455, Arfon Wynne £3000.00 Hamilton Securities £50. BT £80.Brit Gas £80.
Cyfiethu/Translation £180. Neuadd Goffa Plwyf Y Bylchau £600.00. Cyflog + Costau clerc £1400.00 Cyfanswm £ 5845-00
Amcangyfrif Derbyniadau misoedd uchod
Conwy CBC, Precept x 1 £6666. Ad-daliad llwybrau £2000.00 Cyfanswm £ 8666-00
8. Rhybudd o Geisiadau am Ganiatad Cynllunio
8.1 27/06/2017. Cyfeirnod 0/43953. Ymgeisydd Messrs T Lloyd Griffith&Partners. Datblygiad arfaethedig: Adeiladu annedd menter wledig(Amaethyddol) Safle: Coed Orros, Llansannan, Conwy LL16 5NL
Mae y cais uchod wedi ei dynnu yn ol
8.2 SP Energy Networks. Gwrych / The Hedgerows Regulations 1997. Hedgerow Removal Notice
Ni ddatganwyd sylwadau ar y ceisiadau uchod.
9. Gohebiaeth / Correspondence
9.1 15/06/17 CBS Conwy CBC, Fly Tipping,Maes Gogor Llansannan.
Cafwyd ar ddeallt fod y broblem ddim yn bod bellach.
9.2 16/06/17 Pwyllgor Safonau CBS Conwy
10. Unrhyw fater arall
10.1 Gwrych Maes Creiniog
PENDERFYNWYD; Cysylltu gyda CBS Conwy + Cael prisiau am blygu’r gwrych gaeaf nesaf.
11. Unrhyw fater a ddygwyd i sylw’r Clerc cyn y cyfarfod
11.1. Cyng Elwyn Jones, Groes yn codi arian i gael “Diffibriliwr / Defibrillator”- Agenda cyfarfod nesaf.
11.2. 10/07/17, Pwyllgor Lles Yr Henoed Plwyf Y Bylchau; Cais am gymorth ariannol- Agenda cyfarfod nesaf
11.3. 12/07/17, Gwyn Llywelyn Evans,Cadeirydd Clwb Pel-droed Llansannan.Cais am gymorth ariannol - Agenda cyfarfod nesaf.
11.4. 12/07/17, Iona Edwards, Archwilydd Mewnol:Cais am fanylion ar gyfer yr archwiliad.
11.5. 14/06/17. Arfon Wynne: Amcanbris am waith i’w wneud yn y Fynwent. £ 1310.82
PENDERFYNWYD: Cymeradwyo i Arfon Wynne fynd ymlaen a’r gwaith canlynol: Torri’r coed bytholwyrdd, gwaith paentio’r ffens ac adnewyddu polion sydd yn y gwrych wrth yr hen Neuadd.
11.6 Ymholiad gan Y Cynghorydd Gareth Jones ynglyn a gwasanaeth dosbarthu’r post ym mhentref Y Groes.
11.6. Cymeradwyo eithrio’r cyhoedd i gynnal trafodaeth gaeedig.
11.1 Datganodd Y Cynghorydd Elwyn Jones nad oedd yn dymuno derbyn y swydd Is-Gadeirydd.
11.2
Cafwyd trafodaeth ar nifer o faterion o bwys,
1.Rheoliadau Ariannol, 2.Direct Debit a Standing Orders. 3. Assesiad Risc.
4.Rheolau Sefydlog --- Angen adolygu ac ail-ysgrifennu. 5.Cod ymddygiad,
6.Polisi 2 Back-up data. 7.Les Y Swyddfa Bost. 8. Lloches Ysgol Bro Aled.
8.Materion yn ymwneud a safle we y Cyngor:
Cadarnhau dyddiad a lleoliad Cyfarfod nesaf Y Cyngor; I’w drefnu.
Nid fydd y cofnodion uchod yn cael eu cymeradwyo tan y Cyfarfod nesaf.
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CYNGOR CYMUNED LLANSANNAN COMMUNITY COUNCIL
MINUTES OF MEETING HELD WEDNESDAY12th JULY 2017 at 7-30pm
AT THE CANOLFAN ADDYSG BRO ALED EDUCATIONAL CENTRE LLANSANNAN
Present: Councillors: Celfyn Williams(Chairman) Meurig Davies, Elwyn Jones, Gareth Jones, Delyth Williams, Glyn O Roberts, Guto Davies, Emrys Owen and Trefor Roberts.
Members of the Public : County Cllr Sue Lloyd-Williams, Philip Coombes, Eifion M Jones, Wynne Williams. Dwysan Roberts (Translator) and Emrys Williams (Clerk)
Presentation by Gwawr Cooper, Conwy CBC
1. Apologies for absence: Cllr Berwyn Evans.
2. Declarations of Interest, Code of Local Government Conduct:
Cllr, Delyth Willliams Item 7.2 Post Office rent
Cllr,Trefor Roberts , Item 7.1 Cymdeithas Chwaraeon Bro Aled Sports Association Insurance Policy
3. Approval of the Councils previous meeting’s minutes: 08/06/16:
RESOLVED: To approve and sign the minutes of the Council’s meeting held on 08/06/17
4. Matters arising from the minutes
No issues were voiced regarding the minutes.
5 County Councillor’s monthly report.
The County Cllr presented a synopsis of her diary from 14/06/17 to 12/07/17
In addition
Apologies re-attendance at May meeting. She referred to her recent appointment as Chairman of Conwy’s CBC Planning Committee for the next two years.
Maes Aled Llansannan, Complaints from residents regarding vermin problem. Conwy CBC and Cartrefi Conwy aware of the issue.
6. Suspend the Standing Orders
Public’s opportunity to present statements
Llansannan Community Council. Standing Orders.
21 Attendance at meetings by the public. 21.3 Up to twenty minutes of any meeting can be set aside for the public to present statements, and each individual is allowed a maximum of three minutes to present his or her statement. The Council or committee will only hear statements about matters presented to the Clerk beforehand ( no less than 48 hours before the meeting ).
Reinstate the Standing Orders.
7. Finance. Statements of Bank Accounts. 01/07/2017
Community Council Accounts £17082-42
H G Owen Accounts £18486-87 Total.£ 35569.29
Payments
7.1 10/05/17 Bro Aled Sports Association Insurance Policy (02/CHA/72005850) £536-67 Cheque no 200315
7.2 15/06/17 Standing Order TT&B Williams Post Office Rent. £151-66
7.3 30/06/17 Arfon Wynne. Footpaths £1369-40. Cemetery £276-00 Strimming £320-93
£1666-33 Cheque no 200316
7.4 03/07/17 Community Translation.14/06/17 £91.96 Cheque no 200317
7.5 12/07/17 Cyflog Clerc /Clerk’s salary 01/04/17 i 30/06/17 (£442.00 x3) £1326.00
Cheque no 200318
7.6 12/07/17.Clerk’s expenses 01/04/17 i 30/06/17
Post £14.52 + Paper + Ink £130.50 £145.02 Cheque no 200319 £145.02 Payments Total £3917-64
RESOLVED: That all the above payments are correct.and that all the above payments be paid.
Receipts £0.00. Payments. 01/04/2017 - 30/06/2017 £ 4983.00
Receipts, 01/04/2017 - 30/06/2017 £7227.00
Review of Budget for July, August, Sept.
TT&B Williams £455, Arfon Wynne £3000,00 Hamilton Securities £50.00. BT £80.00. Brit Gas £80.00.
Translation £180. Neuadd Goffa Plwyf Y Bylchau £600. Clerk Salary + Expenses £1.00400 TotaL, £ 5845-00
Estimated Receipts for above months,
Conwy CBC, Precept x 1 £6666.00 Footpaths refund £2000.00 TotaL, £ 8666-00
8. Notice of applications for Planning Permission
8.1 27/06/2017. Reference:0/43953. Applicant: Messrs T Lloyd Griffith&Partners. Proposed Development: Construction of rural enterprise dwelling (Agricultural) Site: Coed Orros, Llansannan, Conwy LL16 5NL
The above application has been withdrawn.
8.2 SP Energy Networks. Gwrych / The Hedgerows Regulations 1997. Hedgerow Removal Notice.
RESOLVED: No comments nor objections were voiced against the above 2 (two) applications. 9. Correspondence
9.1 15/06/17 CBS Conwy CBC, Fly Tipping,Maes Gogor Llansannan. The issue has been resolved.
9.2 16/06/17 Conwy CBC Standards Committee.
10. Any other business
10.1 Hedge by Maes Creiniog
RESOLVED: Contact Conwy CBC + Pursue estimates to have the hedge cut next winter.
11. Any issue presented to the clerk prior to the meeting.
11.1 Cllr Elwyn Jones, Groes Fund raising for Defibrillator – Next meeting’s agenda.
11.2 10/07/1, Pwyllgor Lles Yr Henoed Plwyf Y Bylchau; - Next meeting’s agenda
11.3 12/07/17, Gwyn Llywelyn Evans,Chairman Clwb Pel-droed Llansannan. – Next meeting’s agenda.
11.4 12/07/17, Iona Edwards, Internal Auditor’s request for additional information.
11.5 14/06/17. Arfon Wynne: Estimate for work to be carried out at the cemetery.£1310.82 RESOLVED: That Arfon Wynne proceed with the following work: Trim the evergreen trees, paint the fence and replace fencing stakes in the hedge adjoining the Scout Hut.
11.6 Request by Cllr Gareth Jones regarding Postal deliveries in Groes
11.7 Resolve: To exclude the public.
11.8 Cllr Elwyn Jones informed the committee of his wish to withdraw his appointment as Vice-Chairman.
11.9 A discussion regarding the following issues ensued.
1. Financial Regulations.
2. Direct Debits and Standing Orders.
3. Risk Assessment
4. Standing Orders
5. Code of Conduct
6. Data back-up policy
7. Bro Aled School shelter
8. Issues regarding the Council’s website. .
12. Confirm date and venue of next Council Meeting / Date to be confirmed
These minutes are subject to approval at the next meeting of the council
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