COFNODION MIS CHWEFROR 2026 FEBRUARY MINUTES

CYNGOR CYMDEITHAS LLANSANNAN COMMUNITY COUNCIL >Click to email< Clerc, Emrys Williams, Groesffordd, Henllan, Dinbych LL16 5DA mob.07876266339 COFNODION CYFARFOD Y CYNGOR A GYNHALIWYD YNG NGHANOLFAN ADDYSG BRO ALED, LLANSANNAN AR NOS FERCHER 11eg CHWEFROR 2026 AM 7.30yh.
Presennol: Cynghorwyr: Meurig Davies, Cadeirydd (MD) Delyth Williams (DW) Elwyn Jones (EJ) David Morris (DM) Tammi Owen (TM) Bethan Jones (BJ) Bethan Evans (BE) Eifion M Jones (EMJ) Trefor Roberts (TAR) Aelodau o’r cyhoedd: Cyng Sir Trystan Lewis, Emrys Williams (Clerc)
1. Ymddiheuriadau: Cynghorydd Ffion C Edwards.
Arwyddwyd y Gofrestr.
2. Datgan cysylltiad: Cod Ymddygiad: Llywodraeth Leol. Cyng, D Williams, 8.5
3. Cadarnhau cofnodion Pwyllgor blaenorol y Cyngor 14eg Ionawr 2026. Penderfynwyd: Cymeradwyo a llofnodi cofnodion cyfarfod 14eg Ionawr 2026 yn gofnod cywir.
4. Materion yn codi o’r cofnodion. 4.1 Diweddariad ar faterion yn Llain Hiraethog. Derbyniwyd gwybodaeth fod y ddau gar bellach wedi eu symud o’r maes parcio.
5. Adroddiad misol y Cynghorydd Sirol. Derbyniwyd crynhodeb o gyfarfodydd a gweithgareddau a fynychwyd yn ystod y mis diwethaf gan y Cynghorydd Sirol.
6. Gohebiaeth CBS Conwy
6.1 28/01/25-Ymgysylltu a Phartneriaeth Cynghorau Tref a Chymuned. Datganodd y Cyng EMJ ei fod wedi cofresru sesiwn i drafod materion yn y gymuned.
6.2 Swyddog Monitro - Monitoring Officer – Newidiadau i God Ymddygiad y Cyngor Sir. Penderfynwyd i’r Cyng EMJ atodi’r newidiadau i ffeil God Ymddygiad y Cyngor Cymuned.
Gohirio Rheolau Sefydlog, 7. Cyfle i’r Cyhoedd annerch Y Cyngor. Adfer Rheolau Sefydlog 8. Cyllid. 8.1 Balans Banc cyfnod diweddu 30/01/2026 Cyfrif y Dreth, £4,536.81 Cyfrif HG Owen, £6,997.06 Cyfanswm £11,533.87 8.2 Cadarnhawyd y mantoleni banc yn diweddu ar 30/01/2026 yn gywir gan y Pwyllgor a’u harwyddo gan y Cadeirydd Taliadau. 8.3 Cyng E M Jones, Addurniadau Nadolig – Batteries + goleadau.200734 £21.50 8.4 DR,HSBC Costau Banc-Cyfrif y Dreth - hyd 19/12/25 £6.00 8.5 RhS, T T & B Williams, Rhent Swyddfa Post Llansannan £238.33 8.6 DU, British Gas, Trydan Swyddfa Post Llansannan £62.52 8.7 Cymdeithas Cymuned Ieuenctid Llansannan (Canolfan Addysg Bro Aled) 200738 £250.00 8.8 E T Williams, Cyflog clerc, 01/10/2025 - 31/12/2025 200736 £1,899.36 8.9 Sieciau heb eu cyflwyno: 200735 £200.00 Derbyniadau, 8.11 CR 05/01/26 AL Shamas (N.W) Llansannan P/O Rent £170.00 Taliadau a gymeradwywyd, 8.12 Wynford Jones Adnewyddu Hysbysfwrdd £210.00 8.13 Arfon Wynne, Gwaith yn y Gymuned £471.30 PENDERFYNWYD: Cymeradwyo fod y ffigyrau uchod yn gywir a chymeradwywyd oll o’r taliadau.
Tudalen 92
Cysoniad Banc Cyfrif Y Dreth – £4,536.81
Taliadau, £24,879.81 Derbyniadau, £26,808.74
Cyfrif H G Owen - £6997.06 Taliadau, £505.81 Derbyniadau, £31.67
Terfyn gwariant adran 137 ar gyfer 2025-26 yw £11.10
9 Rhybudd o Geisiadau an Ganiatad Cynllunio. 9.1 19/01/2026 Cyfeirnod: 0/53137 Ymgeisydd: Joel & Hannah Walley, Dwyrain: 293640, Gogledd: 364139 Cynllun: Addasiadau mewnol ynghyd â rhoi cladin ar sadiwr unllawr â decin a ffurfio agorfa â ffenestr fwy a decin / teras yn nhalcen yr adeilad. Safle: Felin Gadeg Felin Gadeg Llansannan LL16 5ND Sylwadau,09/02/2026. Penderfynwyd: Ni leisiwyd sylwadau na gwrthwynebiad. Hefyd fod y Cyngor Cymuned yn hollol gefnogol i gais Cyfeirnod: 0/53137
10.Gohebiaeth Cyffredinol. 10.1 Un Llais Cymru, Sesiynau hyfforddi ar y cyd. Cadarnhaodd EMJ fod cyfleusterau cyfaddas yn y Ganolfan ar gyfer cynnal cyfarfodydd ar y cyd. Penderfynwyd i’r clerc gysylltu gyda Cynghorau eraill i gymell diddordeb. 10.2 ICO – Information Commissioner’s Office. Derbyniwyd adroddiad gan EMJ parthed gohebiaeth dderbyniwyd yn ddiweddar. Cafwyd cadarnhad fod cwmni Hamilton Security Systems Ltd wedi cymhwyso’r camerau mewn ymateb i’r sylwadau dderbyniwyd. Gofynodd y Pwyllgor i’r clerc gofnodi yn y cofnodion fod y Cyngor yn cymeradwyo a mabwysiadu’r canlynol: DPIA, Hysbysebiad Prifatrwydd a’r polisi CCTV. 10.3 e-bost cydnabyddiaeth am y rhodd ariannol o £200.00 gan y Cyngor i’r Gadlas.
11. Ceisiadau am grant. Cymeradwywyd y grant blynyddol o £250.00 i ‘Cymdeithas Cymuned Ieuenctid Llansannan’ (Canolfan Addysg Bro Aled)
12. Materion ddygwyd i sylw’r clerc
13. Materion yr Archwilydd Mewnol ac Allanol 2024/2025
Yn dilyn adroddiad cynhwysfawr ‘Rhestr Wirio Cydymffurfiaeth’ a baratowyd gan y Cynghorydd D Williams ar Adroddiad Awdit blwyddyn 2024/2025 cyfarwyddodd y Pwyllgor i’r clerc gofnodi yn y cofnodion fod y Cyngor yn cymeradwyo a mabwysiadu’r canlynol.
1) Dyletswyddau Cyhoeddi. Cyhoeddi AGS,Adroddiad Archwiliad Mewnol a Datganiadau Ariannol ar y wefan swyddogol. Cyfrifol, Clerc. Sicrhau cydymffurfiaeth hygyrchedd (safonau WCAG) Person cyfrifol, Clerc a’r Rheolwr Safle We. Cynnal rheolaeth fersiwn ac archifo dogfennau blynyddoedd blaenorol. Person cyfrifol, Clerc.
2) Amseriad Archwiliad Mewnol. Trefnu archwiliad mewnol yn unol â gofynion rheoleiddiol. Person cyfrifol, Clerc Cadarnhau annibyniaeth a chymwysterau’r archwilydd. Person cyfrifol, Clerc
Dogfennu canfyddiadau’r archwiliad a chamau cywiro. Person cyfrifol, Clerc.
Adrodd canlyniadau’r archwiliad i’r corff llywodraethu cyn cymeradwyo’r AGS. Person cyfrifol, Clerc.
3) Cywirdeb AGS.
Croeswirio cynnwys AGS yn erbyn canfyddiadau archwiliad mewnol a’r gofrestr risg. Person cyfrifol, Clerc Dilysu datganiadau sicrwydd gyda thystiolaeth. Person cyfrifol, Clerc
Sicrhau llofnod gan yr awdurdod priodol (Cadeirydd) Person cyfrifol, Cadeirydd.
Cyhoeddi AGS ochr yn ochr â datganiadau ariannol erbyn y dyddiad cau statudol. Person cyfrifol, Clerc
4) Yn dilyn sylwadau yn Adroddiad Awdit blwyddyn 2024/2025 ac yn unol a Deddf Llywodraeth Leol ac Etholiadau (Cymru) 2021cyfarwyddodd y Pwyllgor i’r clerc gofnodi yn y cofnodion fod y Cyngor yn cymeradwyo a mabwysiadu’r Cynllun Hyfforddi Drafft’ baratowyd gan y Cyng D Williams. Nodwyd fod y cynllun hwn yn nodi hyfforddiant angenrheidiol ar gyfer cynghorwyr er mwyn sicrhau llywodraethu effeithiol.
14. Materion CBS Conwy CBC Issues.
14.1 Yn dilyn canllawiau dderbyniwyd gan Gwasanaeth Democrataidd CBS Conwy mae’r arwyddion ‘Hysbysiad o Gyfethol ar hysbysfyrddau o fewn y ward ac ar wefan y Cyngor o’r 3ydd o Dachwedd hyd at ‘Ragfyr y 5ed 2025 Ni gyflwynwyd enwau i yrru’n mlaenar gyda’r broses Gyfethol.
15. Materion Llywodraeth Cymru.
16. Ystyried y materion a ganlyn.
16.1 Elusen Mars Jones: Derbyniwyd adroddiad gan Cynghorwyr EMJ a TAR ar ganlyniadau cyfarfod gyda Philip Mars Jones.
17. Cadarnhawyd dyddiad a lleoliad Cyfarfod nesaf sef Groes ar y 11eg Mawrth, 2026.
COFNODION I’W HADOLYGU A’U CYMERADWYO YNG NGHYFARFOD 11eg MAWRTH, 2026.

LLANSANNAN COMMUNITY COUNCIL. >Click to email< Clerc, Emrys Williams, Groesffordd, Henllan, Dinbych LL16 5DA mob.07876266339 Page 87 MINUTES OF MEETING HELD AT CANOLFAN ADDYSG BRO ALED, LLANSANNAN WEDNESDAY 11th FEBRUARY 2025 AT 7.30pm.
Present: Cllrs: Meurig Davies, Cadeirydd (MD) Delyth Williams (DW) Tammi Owen, (TM) Bethan Jones (BJ) Bethan Evans (BE) Eifion M Jones. (EMJ) Trefor Roberts, (TAR) Elwyn Jones (EJ) David Morris, (DM)
Members of the public: County Cllr, Trystan Lewis, Emrys Williams (clerk) 1 Apologies, Cllr Ffion C Edwards, Sign Register. 2. Declarations of Interest, Code of Local Government Conduct: Cllr D Williams 8.5
3. Confirm minutes of the Council’s 14th January 2026 meeting. Resolved: Minutes of the meeting held on the 14th January 2026 be accepted and signed as a correct record.
4. Matters arising from the minutes. 4.1 Update re - Llain Hiraethog matters from Group Cynefin. It was confirmed that the two vehicles in question have been removed from the car park.
5. County Councillor’s monthly report. County Cllr T Lewis presented a comprehensive report of meetings and activities he’d attended during the past month. 6. CBC Conwy correspondence. 6.1 28/01/25-Town and Community Council Engagement and Partnership. Cllr EMJ confirmed that he’d registered a session to discuss matters in the Community. 6.2 CBC Conwy Monitoring Officer –Changes to the County Council’s Code of Conduct, Resolved, that Cllr EMJ attaches the changes listed to the Council’s Code of Conduct file. Suspend Standing Orders. 7. Public’s opportunity to present statements. Reinstate Standing Orders 8. Finance. 8.1 Bank balance period ending 30/01/2026 Community Council Account £4,536.81
H G Owen Account £6,997.06 Total £11,533.87 8.2 Resolved: Bank balances ending 30/01/26 deemed correct by the Council and signed by the Chairman.
Payments. 8.3 Cllr E M Jones, Xmas decorations – Batteries + lights. 200734 £21.50 8.4 DR,HSBC Bank charges, C C Account to 19/12/25 £6.00 8.5 SO, T T & B Williams, Llansannan Post Office rent £238.33 8.6 DD British Gas, Llansannan Post Office electricity £62.52
8.7 Cymdeithas Cymuned Ieuenctid Llansannan (Canolfan Addysg Bro Aled) 200738 £250.00 8.8 ET Williams, Clerk’s salary 01/10/2025 - 31/12/2025 200736 £1,899.36 8.9 Unpresented cheques: 200735 £200.00 Receipt 8.11 CR 05/01/26 AL Shamas (N.W) Llansannan P/O Ren £170.00 Payments to be approved. 8.12 Wynford Jones, Noticeboard repair £210.00 8.13 Arfon Wynne, Work in the Community £471.30 RESOLVED, All payments deemed correct, that all payments be paid. Bank reconciliation. 30/01/2026 Community Council Account, £4,536.81 Payments, £24,879.81 Receipts, £26,808.74 H G Owen Account, £6997.06 Payments, £505.81 Receipts, £31.67
Appropriate Sum under Section 137 (4a) of the Local Government Act 1972 - Section 137 Expenditure Limit for 2025-26 is £11.10 9. Notice of application for Planning Permission 9.1 19/01/26 Reference: 0/53137 Applicant: Joel & Hannah Walley Easting:293640 Northing:364139 Proposal:Internal alterations along with the cladding of a single storey decked outrigger and the formation of a larger glazed aperture and deck / terrace to the gable elevation. Location: Felin Gadeg, Llansannan LL16 5ND Representations, 09/02/2026 Resolved: No representations presented. Community Council fully supportive of application 0/53137
10. General Correspondence. 10.1 One Voice Wales, Bespoke training sessions. Cllr EMJ confirmed that there are available facilities at the Community Centre to support such events. Resolved; The clerk to correspond with neighbouring councils to request interest.
10.2 ICO – Information Commissioner’s Office. Cllr EMJ referred to correspondence received. Confirmation was presented that Hamilton Security Systems Ltd have adjusted the CCTV cameras in response to the issues raised. The Meeting requested that the Clerk recorded in the minutes that the following were adopted; DPIA, Privacy Notice and the CCTV Policy.
10.3 Acknowledgment of £200.00 grant from Community Council to the Gadlas.
11. Application for grants. Resolved; Annual grant of £250.00 to ‘Cymdeithas Cymuned Ieuenctid Llansannan’ (Bro Aled Educational Centre)
12. Issues presented to the clerk.
13. Internal and External Audit.2024/2025 Following a comprehensive Governance Compliance Checklist prepared by Cllr D Williams re - Accounting statement, The Meeting requested that the Clerk recorded in the minutes that the following were adopted
1) Publication Duties. Publish AGS, Internal Audit Report, and Financial Statements on official. Responsible person, Clerk. Ensure accessibility compliance (WCAG standards) Responsible persons, Clerk and Website Manager. Maintain version control and archive previous years’ documents,Responsible person, Clerk.
2) Internal Audit Timing, Schedule internal audit in line with regulatory requirements . Responsible person, Clerk.
Confirm auditor independence and qualifications. Responsible person, Clerk
Document audit findings and corrective actions. Responsible person, Clerk Report audit outcomes to governing body before AGS approval. Responsible person, Clerk
3) AGS Accuracy.
Cross-check AGS content against internal audit findings and risk register Responsible person, Clerk
Validate statements of assurance with evidence. Responsible person, Clerk
Ensure sign-off by appropriate authority Responsible person, Chair.
Publish AGS alongside financial statements by statutory deadline Responsible person, Clerk.
4) In accordance with the Local Government and Elections (Wales) 2021 the Meeting requested that the Clerk recorded in the minutes that the following was adopted: Draft Training Plan for Llansannan Community Council prepared by Cllr D Williams. The plan sets out the essential training for Llansannan Councillors to ensure effective governance, transparency and compliance. 14 Conwy CBC Issues. 14.1 – Following guidelines issued by CBC Conwy Democratic Services, Notice of Co-option signage has been displayed on noticeboards within the ward and the Council’s website from the 3rd of November until the 5th of December. No names were presented to procced with Co-Option process.
15. Welsh Government Issues.
16. To consider the following reports. 16.1 Report was presented by Cllrs EMJ a TAR in relation to a meeting held with Philip Mars Jones. 17. Confirm date and venue of next Council meeting on the 11th March 2026.
DRAFT OF MINUTES TO BE REVIEWED AND RESOLVED AT 11th MARCH COUNCIL MEETING.

COFNODION MIS CHWEFROR 2026 FEBRUARY MINUTES Statistics: 0 click throughs, 2 views since start of 2026