COFNODION MIS AWST 2026 AUGUST MINUTES

CYNGOR CYMDEITHAS LLANSANNAN COMMUNITY COUNCIL
COFNODION CYFARFOD Y CYNGOR NOS FERCHER 12 Awst 2026 AM 7.00yh YN NEUADD GOFFA PLWYF Y BYLCHAU, GROES.
MINUTES OF THE COMMUNITY COUNCIL MEETING WEDNESDAY12 August, 2026 AT 7.00pm AT BYLCHAU PARISH MEMORIAL HALL, GROES.
Yn bresennol/Present: Tammi Owen (cadirydd/chair), Eifion Jones (is-caidrydd/vice chair), Meurig Davies, Trefor Roberts, Delyth Williams, Bethan Evans, Bethan Jones, Ffion Clwyd Edwards.
1. Ymddiheuriadau. David Morris, Trystan Lewis, Sue Van Loock, Elwyn Jones.
1. Apologies David Morris, Trystan Lewis, Sue Van Loock, Elwyn Jones.
2. Datgan cysylltiad: Cod Ymddygiad: Llywodraeth Leol Delyth Williams 8.4b Ffion Clwyd Edwards 6 (Dr Lowri Brown) Tammi Owen 15
2. Declarations of Interest Code of Local Government Conduct. Delyth Williams 8.4b Ffion Clwyd Edwards 6 (Dr Lowri Brown) Tammi Owen 15
3. Cadarnhau cofnodion Pwyllgor 8 Gorffennaf 2026
Cytunodd yr aelodau yn unfrydol mai cofnod cywir oedd y cofnodion
3. Confirm minutes of 8 July 2026 Council meeting.
Members agreed unanimously that the minutes were a true record.
4. Action tracker – diweddarwyd
4. Action tracker – Updated
5. Adroddiad misol y Cynghorydd Sirol
Wedi anfon ebyst ynglyn a'r pafiliwn a'r maes parcio, dwi wedi ei gyfeirio at pennaeth cyfreithiol
Does yna ddim diweddariad ynglyn a'r bontydd Pengwern na'r Bryn, nac ychwaith am y llinellau melyn. Mae gweddill y gwaith/ffordd tyllau etc wedi eu hadrodd i ERF.
5. County Councillor’s monthly report.
Have sent progress chasing emails regarding pavilion transfer and regarding the car park in the village. He has included the head of Law department regarding the car park.
There are no updates regarding the Bridges Pengwern and Bryn. And no updates regarding yellow lines. All other road work and pot holes has been reported to ERF.
6. Gohebiaeth
Llain Hiraethog - Derbyniwyd llythyr gan Gynefin yn nodi bod amserlen a chynllun ar waith ar gyfer y gwaith i’r tŷ. Nid oedd yr wybodaeth hon wedi’i darparu.
Capel Bethania - Derbyniwyd llythyr gan berchnogion / asiant Capel Bethania yn amlinellu eu cynlluniau ar gyfer yr adeilad. Nododd y llythyr nad yw’r eiddo yn addas ar gyfer tai fforddiadwy oherwydd ei statws treftadaeth a’r costau sy’n gysylltiedig â chydymffurfio â gofynion treftadaeth. Gofynnwyd am gefnogaeth y Cyngor. Cytunodd yr aelodau na ellid gwneud sylw nes cyflwyno cais cynllunio swyddogol.
Cerebral Palsy Cymru - Derbyniwyd llythyr gan y sefydliad elusennol yn gofyn am rodd. Trafododd yr aelodau’r cais ac cytunwyd y byddai’r Cadeirydd yn ysgrifennu llythyr yn egluro bod, fel cyngor cymuned bach, rydym yn derbyn nifer o geisiadau am gymorth elusennol drwy gydol y flwyddyn. Yn anffodus, mae ein cyllid yn gyfyngedig iawn, ac mae unrhyw roddion y gallwn eu gwneud yn cael eu cyfeirio at achosion lleol o fewn ein cymuned, gan ein galluogi i ymateb i’r anghenion agosaf a gwneud y defnydd gorau o’r adnoddau sydd ar gael. Mynegodd yr aelodau eu gwerthfawrogiad o’r gwaith sy’n newid bywydau a wneir gan yr elusen, a dymunwyd pob llwyddiant i Cerebral Palsy Cymru.
Dr Lowri Brown - Derbyniwyd ymateb gan Bennaeth Addysg i bryderon y Cyngor Cymuned ynghylch y Polisi Cludiant o’r Cartref i’r Ysgol diwygiedig. Cydnabu’r llythyr gryfder teimlad yn Llansannan ac adnabod yr issueau a godwyd, gan gynnwys amseroedd teithio, hygyrchedd, cynaliadwyedd, gwledigedd a mynediad at addysg cyfrwng Cymraeg. Nododd y Pennaeth Addysg fod y polisi wedi’i adolygu ac ei fabwysiadu yn unol â dyletswyddau statudol ac y mae’n rhaid ei gymhwyso’n gyson ar draws Conwy. Er cydnabod agosrwydd Ysgol Glan Clwyd, dywedwyd bod swyddogion yn ofynnol i weithredu o fewn ffiniau’r polisi a fabwysiadwyd. Diolchodd y Pennaeth Addysg i’r Cyngor am nodi ei bryderon ac cadarnhaodd y bydd adborth gan gymunedau yn cyfrannu at unrhyw adolygiadau yn y dyfodol. Ni chafwyd ymatebion pellach.
Cam gweithredu – Gofyn i’r Cynghorydd Trystan Lewis am unrhyw ddiweddariadau
Nwy Prydain - Derbyniwyd llythyr yn hysbysu y bydd dau gost newydd nad ydynt yn ymwneud ag ynni (ardoll newydd a chynnydd sylweddol mewn costau rhwydwaith) yn cael eu cynnwys mewn biliau yn y dyfodol. Mae’r costau hyn yn ymwneud â rhedeg, cynnal a chadw ac uwchraddio’r rhwydwaith ynni, ynghyd â chost polisïau amgylcheddol a chymdeithasol. Bydd hyn yn cael ei gynnwys mewn biliau o 3 Awst 2026 ymlaen 6. Correspondence
Llain Hiraethog – Have received ltter from Cynefin advising the they have a timescale and plan for the work to the house. This informtion was not provided.
Capel Bethania – A letter was received from the owners agent of Capel Bethania outlining their plans for the building. The letter stated that the property is unsuitable for affordable housing due to its heritage status and the costs associated with complying with heritage requirements. They requested the Council’s support. Members agreed that no comment could be made until an official planning application is submitted.
Cerebral Palsy Cymru – A letter was received from the charity requesting a donation. Members discussed the request and agreed that the Chair would write a letter explaining that, as a small community council, we receive many requests for charitable support throughout the year. Unfortunately, our funds are very limited, and any donations we are able to make are directed towards local causes within our own community, allowing us to respond to the needs closest to us and make the best use of the resources available. Members expressed gratitude for the life changing work carried out by the charity and wished Cerebral Palsy Cymru every success.
Dr Lowri Brown - A response was received from the Head of Education regarding the Community Council’s concerns about the revised Home to School Transport Policy. The letter acknowledged the strength of feeling in Llansannan and recognised the issues raised, including journey times, accessibility, sustainability, rurality and access to Welsh medium education. The Head of Education noted that the policy had been reviewed and adopted in line with statutory duties and must be applied consistently across Conwy. While recognising the proximity of Ysgol Glan Clwyd, the letter stated that officers are required to operate within the adopted policy. The Head of Education thanked the Council for setting out its concerns and confirmed that community feedback will help inform any future reviews. No other responses.
Action – Ask Councillor Trystan Lewis for any updates
British Gas – Letter received advising that two new non-energy costs (a new levy and significant increase in network costs) will be included n future bills. These new costs are for running, maintaining and upgrading energy network and the cost of enviromental and social policies. This will be included in bills from 3 August 2026.
Gohirio Rheolau Sefydlog / Suspend Standing Orders.
7. Nid oedd unrhyw aelod o’r cyhoedd yn bresennol. 7. No members of the public present
Adfer Rheolau Sefydlog / Reinstate Standing Orders.
8. Cyllid 8. Finance
8.1 Aeth y Cadeirydd i HSBC i gadarnhau ID. Nid oes manylion ar lein wedi’u derbyn hyd yma
8.1. Chair had been to HSBC to confirm ID. No details received as yet for online.
8.2 Balans Banc cyfnod diweddu 01/07/2026 i Cyfrif y Dreth cyfanswm £4041.03
Cyfrif H G Owen £6645.06
8.2 Bank balance period ending 31/07/2026 for Community Council Account £4041.03
H G Owen Acc balance £6645.06
8.3 Cymeradwyo ag arwyddo balansiau banc cyfnod yn diweddu 31/07/2026. Llofnodwyd
8.3 To approve bank sign bank balance sheets for period ending 31/07/2026. Signed
8.4 Taliadau
8.4a HSBC Costau Banc 19/7/2026 £3.00
8.4b Rhent Swyddfa Post £238.33
8.4c camgymeriad
8.4c HSBC Costau Banc Cyfrif HG Owen - Ni chafwyd unrhyw gostau
8.4 Payments
8.4a HSBC bank costs to 19/7/2026 £3.00
8.4b SO Llansannan Post Office rent £238.33
8.4c error
8.4d Bank charges HG Owen Account – none incurred
8.5 Derbyniadau
8.5a Mae Mr Shamas bellach wedi talu’r holl Ôl ddyled rhent. O fis Medi ymlaen, bydd ei rent misol yn £70.00
8.5b - Derbyniwyd yr ail randaliad o’r precept, cyfanswm o £8667.00 8.5 Receipts
8.5a Mr Shamas has now cleared his outstanding rent arrears. From September, his monthly rent will be £70.00
8.5b – Next precept installment of £8667.00 has bveen received.
8.6 Taliadau i’w chymeradwyo
8.6a – Archwilio Cymru £220.85 - Cymeradwywyd y taliad. Cytunwyd yn unfrydol gan yr aelodau
8.6b – Hysbysiad rol Clerk/RFO yn y Gadlas £15.00 - Cymeradwywyd y taliad. Cytunwyd yn unfrydol gan yr aelodau.
8.6c - Ychwanegwyd ar fyr rybudd. Dafydd Cernyw – £415.04 am waith a wnaed ar y camfeydd llwybr troed a’r llwybrau troed. Cymeradwywyd y taliad. Cytunodd yr aelodau i gyd.
8.6 Payments to be approved
8.6a Audit Wales £220.85 – Payment approved. All members agreed
8.6b – Clerk/RFO advert in the Gadlas £15.00 - Payment approved. All members agreed
8.6c – Added at short notice. Dafydd Cernyw £415.04 for works carried out to styles and footpaths. Payment approved. All members agreed
8.7 Derbyn a chymeradwyo’r cysoniad banc ar gyfer y cyfnod yn diweddu 30/7/2026
Cytunodd y Cyngor i ohirio’r eitem hon hyd nes y penodir y Clerc newydd, gan y bydd cymod y balans banc yn cael ei wneud gan y Clerc sy’n dod i’r swydd 8.7 To receive and approve the bank reconciliation for the period ending 30/7/2026.
The Council agreed to suspend this item until the new Clerk is appointed, as the reconciliation of the bank balance will be undertaken by the incoming Clerk
8.8 Adran 137 – rhaid i gynghorau nodi’r terfyn gwario cyfreithiol. 2026/27 £11.60 8.8 Section 137 – councils must note the legal spending limit. 2026/27 £11.60
8.9 Is-pwyllgor i Cyllid
Ar oedi tan y cyfarfod ym mis Medi. Nodwyd, serch hynny, fod Tammi a Meurig wedi cytuno i wasanaethu ar yr is bwyllgor hwn 8.9 Sub Committee for Finance
On hold until September meeting.
Although noted that Tammi and Meurig have agreed to beon this sub committee.
9. Rhybudd o Geisiadau an Ganiatad Cynllunio
Dim wedi’i dderbyn
9. Notice of application for Planning Permission.
None received
10. Ceisiadau am grant.
Derbyniwyd cais gan Glwb Plant Llansannan am gymorth ariannol. Oherwydd costau cynyddol, ni all y clwb ailagor ym mis Medi heb gymorth. Maent yn gofyn am grant o £750 i allu ailagor, gan nodi y gallai cau’r clwb effeithio’n negyddol ar niferoedd disgyblion Ysgol Bro Aled.
Cynigiwyd gan y Cynghorydd Delyth Willaims ac eiliwyd gan y Cynghorydd Meurig Davies i’r Cyngor ddyfarnu grant o £750 i Glwb Plant Llansannan. Cytunwyd yn unfrydol 10. Application for grants.
A request was received from Clwb Plant Llansannan for financial support. Rising costs mean the club cannot reopen in September without assistance. They ask for a grant of £750 to enable reopening, noting that closure could negatively affect pupil numbers at Ysgol Bro Aled.
It was proposed by Cllr Delyth Willaims and seconded by Cllr Meurig Davies that the Council award a grant of £750 to Clwb Plant Llansannan. Agreed unanimously
11. Application for grants.
11.1 - Codwyd mater ynghylch gosod mainc newydd yn y fynwent gymunedol, gan fod y fainc bresennol wedi torri. Cytunwyd y byddai’r Cadeirydd yn cysylltu â’r contractwr i drefnu mainc newydd yn y fynwent gymunedol. Ers y cyfarfod, mae’r fainc wedi’i harolygu ac mae’n gwasanaethu’n iawn, gan fod angen ychydig o waith cynnal a chadw yn unig
11.2 Codwyd mater ynghylch Bont y Bryn, lle nododd gweithiwr o Gyngor Conwy y byddai’r gwaith angenrheidiol i wneud y bont yn ddiogel yn cymryd dim ond un diwrnod.
Cam gweithredu: Cadeirydd i anfon y mater ymlaen at y Cynghorydd Trystan Lewis i’w symud ymlaen
Codwyd mater ynghylch paraffernalia’r Cyngor sydd wedi’i adael yn Bryn Rhyd Yr Arian lle’r oedd yr hen giwsc.
Cam gweithredu: Hysbysu’r Cynghorydd Trystan Lewis
11. Issues presented to the clerk.
11.1 - An issue was raised regarding the possibility of placing a new bench in the community graveyard, as the existing bench is broken. It was agreed that the Chair would contact the contractor to arrange for a new bench in the community graveyard. Since the meeting, the bench has been inspected and found to be serviceable, requiring only minor maintenance
11.2 An issue was raised regarding Bont y Bryn, where a Conwy Council worker had indicated that the works required to make the bridge safe would take only one day. Action: Chair to forward the matter to Councillor Trystan Lewis to progress
An issue was raised regarding Council paraphernalia left at Bryn Rhyd Yr Arian where the old kiosk used to be. Action: To notify Councillor Trystan Lewis
12. Materion yr Archwilydd Mewnol ac Allanol
Anfonwyd yr Archwiliad ac mae cadarnhad o’i dderbyn wedi dod i law ar 1/7/2026
Diolchodd y Gadeirydd i Eifion a Delyth am eu cyfraniad at gwblhau’r papurau archwilio, gan alluogi’r archwiliad i gael ei gyflwyno mewn pryd 12. Internal and External Audit.
Audit sent and receipt received 1/7/2026.
Chair thanked Eifion and Delyth for their contribution to completing the audit paperwork, enabling the audit to be submitted on time.
13 – Hyfforddiant
Hysbysodd y Cadeirydd fod 21 Medi wedi’i archebu gyda One Voice Wales. Trafodwyd y cyrsiau a chytunwyd y bydd y Cwrs Cod Ymddygiad yn cael ei ofyn amdano.
Cam gweithredu: Cadeirydd i hysbysu One Voice Wales
13. Training
The Chair advised that 21 September has been booked with One Voice Wales. Courses were discussed and it was agreed that the Code of Conduct course will be requested.
Action: Chair to notify One Voice Wales
14. Diweddariad clerc / Swyddog Cyfriannol Cyrifol
Cadarnhaodd y Cadeirydd eu bod hwy, ynghyd â’r Is gadeirydd, wedi cynnal cyfweliadau ar gyfer y swydd Clerc/SFO. Cyhoeddwyd gyda phleser mawr fod Delyth Williams wedi bod yn llwyddiannus. Roedd y Cadeirydd wedi derbyn ymddiswyddiad y Cynghorydd Delyth Williams, gyda’i diwrnod olaf fel cynghorydd ar 31 Awst 2026. Bydd yn dechrau yn ei rÔl fel Clerc a RFO ar 1 Medi 2026. Diolchodd y Cadeirydd i’r Cynghorydd Williams am ei gwasanaeth hir a’i hymrwymiad i’r gymuned, ac edrych ymlaen at weithio gyda hi yn ei rÔl newydd.
angen argraffydd.
Cadarnhawyd nad oes unrhyw wrthdaro wrth i’r Cynghorydd Delyth Williams aros yn ei swydd tan 31 Awst 2026, gan na fydd yn dechrau ei chyflogaeth fel Clerc/SFO tan 1 Medi 2026. Nid yw’r rolau’n gorgyffwrdd, ac mae’r trefniant yn gwbl gydymffurfiol â’r gofynion statudol
14.2 Dyfynbris Catalyst ar gyfer inc argraffydd
Trafodwyd yr opsiynau argraffydd fel ar yr agenda, a chytunwyd yn unfrydol i ddewis yr argraffydd EcoTank am £88.00 + TAW.
Cam gweithredu: Eifion Jones i archebu’r gliniadur a’r argraffydd.
Trafodwyd hefyd a chytunwyd y dylai’r Clerc newydd gael ffÔn symudol gwaith.
Cam gweithredu: Delyth Williams i edrych ar brisiau ac i gael dyfynbrisiau ar gyfer ffÔn symudol talu wrth fynd.
14. Clerk/RFO/Proper Offcer
The Chair confirmed that they, along with the Vice Chair, had conducted interviews for the Clerk/RFO position. It was announced with great pleasure that Delyth Williams had been successful. The Chair had received Councillor Delyth Williams’ resignation, with her final day as a councillor being 31 August 2026. She will begin her role as Clerk and RFO on 1 September 2026. The Chair thanked Councillor Williams for her long service and commitment to the community and expressed that they look forward to working together in her new role.
It was confirmed that there is no conflict in Councillor Delyth Williams remaining in post until 31 August 2026, as she will not commence employment as Clerk/RFO until 1 September 2026. The roles will not overlap, and the arrangement is fully compliant with statutory requirements
14.2 Catalyst quote for printer ink
The printer options listed on the agenda were discussed, and it was unanimously agreed to proceed with the EcoTank printer at £88.00 + VAT.
Action: Eifion Jones to order the laptop and printer.
It was further discussed and agreed that the new Clerk should have a work mobile phone.
Action: Delyth Williams to obtain prices for a pay as you go mobile.
15. Wefan Llansannan
Diweddarodd y Cadeirydd y Cyngor bod yr holl enwau parth wedi’u prynu ac fod T. Patel yn adeiladu’r dudalen we ar hyn o bryd 15. Llansannan Website
The Chair updated the Council that all domain names have been purchased and that T. Patel is currently building the webpage
16. Un Llais Cymru
Nodwyd y cofnodion a’r cyflwyniad o gyfarfod y Pwyllgor Ardal a gynhaliwyd ar 8 Gorffennaf 2026.
Cam gweithredu Cadeirydd i anfon y cyflwyniad at yr aelodau 16. One Voice Wales
Minutes and presentation from the Area Committee meeting held on 8 July 2026 were noted.
ACTION The Chair advised that the presentation will be forwarded to members
17. Materion CBC Conwy
Hysbysodd y Cadeirydd fod cynlluniau gwaith a drosolwg y Pwyllgor Craffu ar gael, a gellir eu hanfon drwy e bost ar gais.
17. Conwy CBC Issues
The Chair advised that work plans and Scrutiny Committee overviews are available and can be emailed on request.
17. Materion Llywodraeth Cymru

Dim wedi’u derbyn 17. Welsh Government Issues.
None received.
18. Cadarnhau dyddiad 9 Medi 2026 at Canolfan Bro Aled, Llansannan am 7.30yp. 18. Confirm date 9 September 2026 at Canolfan Bro Aled at 7.30pm.

COFNODION HEB EI DERBYN. / UNADOPTED MINUTES

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