COFNODION MIS MEDI 2025 SEPTEMBER MINUTES

CYNGOR CYMDEITHAS LLANSANNAN COMMUNITY COUNCIL >Click to email< Clerc, Emrys Williams, Groesffordd, Henllan, Dinbych LL16 5DA mob.07876266339
COFNODION CYFARFOD O’R CYNGOR A GYNHALIWYD YNG NGHANOLFAN ADDYSG BRO ALED, LLANSANNAN AR NOS FERCHER y 10fed MEDI 2025 AM 7.30yh.
PRESENNOL: Cynghorwyr Delyth Williams, (Cadeirydd) Tammi Owen, Bethan Jones, Elwyn Jones, Trefor Roberts, Eifion M Jones
AELODAU O’R CYHOEDD: Arfon Wynne, Emrys Williams (Clerc)
1. Ymddiheuriadau: Cynghorydd Sir Trystan Lewis.Cynghorwyr, Meurig Davies, Ffion Clwyd Edwards, Bethan Evans, Berwyn Evans, David Morris.
Arwyddo’r Gofrestr.
2. Datgan cysylltiad: Cod Ymddygiad: Llywodraeth Leol. Cynghorwyr, D Williams, Cyllid 8.5 8.17 E Jones 8.6 Gohebiaeth CBS Conwy, T Owen, E M Jones, T A Roberts 6.1
3. Cadarnhau cofnodion Pwyllgor blaenorol, 9fed Gorffennaf 2025. Penderfynwyd: Cymeradwyo a llofnodi cofnodion cyfarfod 9fed Gorffennaf 2025.
4. Materion yn codi o’r cofnodion. Gweler 18
5. Adroddiad misol y Cynghorydd Sirol. Derbyniwyd trwy ebost grynhodeb o gyfarfodydd a gweithgareddau a fynychwyd yn ystod y mis diwethaf gan y Cynghorydd Sirol.
6. Gohebiaeth CBS Conwy. 6.1 Huw Richards, Ystadau a Rheoli Asedau, CBS Conwy. Derbyniwyd dogfenau “Memorandum Of Sale / Heads Of Terms / Subject to Contract and Democratic Approval” ynghyd a map o’r safle. Crynhodeb o gostau cyfreithiol y trosglwyddiad. PENDERFYNWYD: Gyrru’n mlaen.
6.2 K Wellings Swyddog Rheoli Eiddo, Ystadau a Rheoli Asedau CBS CONWY. Trosglwyddiad Maes Parcio Cae Bach Llansannan Yn dilyn trafodaeth ag awgrymiad gan y Clerc, PENDERFYNWYD: Gohirio gyrru’n mlaen gyda trosglwyddo Maes Parcio Cae Bach i berchnogaeth y Cyngor Cymuned. Y prif reswm am y penderfyniad oedd y rhagfynegiad o gostau cyfreithiol y trosglwyddiad. Penderfynwyd ail-ystyried y penderfyniad pan fydd coffrau’r Cyngor yn gryfach.
6.3 AFFCH Ymateb i ymholiad yn ymwneud a thori glaswellt yn y Groes. Mae’r ymateb yn amlinellu nifer o resymau. 1) Cyllideb gyfyngedig sydd gan y Cyngor yn anffodus i dorri glaswellt yn dilyn gostyngiadau cyllidebol dros y blynyddoedd diweddar. 2) Polisi’r Cyngor yw nad ydym bellach yn casglu toriadau glaswellt gan fod y gwaith o gasglu a chludo glaswellt a’r peiriannau arbenigol sydd eu hangen i wneud hynny yn cymryd amser, yn ddrud ac yn anffafriol i'r amgylchedd.3) Serch hynny, rydym yn gwneud ein gorau i wella ein lefelau gwasanaeth pan mae adnoddau’n caniatáu ac yn gwneud gwaith cynnal a chadw ychwanegol y tu allan i’n hamserlenni safonol, os/pan fydd yr adnodd ar gael, ond ni ellir gwarantu hyn bob amser. Gohirio Rheolau Sefydlog.
7. Cyfle i’r Cyhoedd annerch Y Cyngor. 7.1 Croesawyd Arfon Wynne i’r cyfarfod gan y Cadeirydd. Cyflwynodd adroddiad ar y gwaith cynnal a chadw mae’n ei gyflawni ar ran y Cyngor. Eglurodd ei brif ddyletswyddau sef yn benodol 1) Torri gwair yn y Fynwent, 2) Strimio’r llwybrau cyhoeddus a 3) Chynnal a chadw camfeydd ar y llwybrau cyhoeddus. Pwysleisiodd fod amserlen ei waith yn dibynu ar y tymhorau ac fod llawer o’r gwaith adnewyddu camfeuoedd yn dibynu ar yr hawl i fynediad safleuoedd a chyflwr y tir yn enwedig yn ystod misoedd y gaeaf.
Adfer Rheolau Sefydlog.
8. Cyllid.
8.1 Mantoleni Banc cyfnod diweddu 31/07/25 a 29/08/2025 Cyfrif y Dreth, £9820.86 Cyfrif HG Owen, £6997.06 Cyfanswm £16,817.92 8.2 Cadarnhawyd y mantoleni banc yn diweddu ar 31/07/25 a 29/08/2025 yn gywir gan y Pwyllgor a’u harwyddo gan y Cadeirydd. Taliadau. 8.3 DU,HSBC Costau Banc- Cyfrif y Dreth- hyd at 19/06/25 £10.00
8.4 DU,HSBC Costau Banc- Cyfrif H G Owen hyd at 19/06/2025 £8.00 8.5 RhS, T T & B Williams, Rhent Swyddfa Post Llansannan. £238.33 8.6 Taliad Blynyddol i Neuadd Goffa Plwyf Y Bylchau (taliad 1af) £834.00
8.7 Hamilton Security Systems Ltd £72.00
8.8 Hamilton Security Systems, installed CCTV system as per quotation(£1095.00+£219.00 TAW) £1,314.00 8.9 Arfon Wynne, Gwaith yn y Gymuned. £666.20
8.10 DU, British Gas, Trydan Swyddfa Post Llansannan £88.06
8.11 DU, British Gas, Trydan Swyddfa Post Llansannan £28.16 8.12 Archwilio Cymru – Archwilio 2023/ 2024 200712 £580.00 8.13 Archwilio Cymru – Archwilio 2019/ 2020 200715 £200.00 8.14 DR, HSBC Costau Banc- Cyfrif y Dreth- hyd at 19/ 07/25 £13.00 8.15 DR, HSBC Costau Banc-Cyfrif H G Owen hyd at 19/07/25 £11.00
8.16 Archwilio Cymru Archwilio 2020 / 2021 200717 £295.00 8.17 RhS, T T & B Williams, Rhent Swyddfa Post Llansannan £238.33
8.18 E M Jones. Planhigion 200710 £13.00 8.19 CBS Conwy Rhaglen Haf Gwledig Chwaraeon Ffit Conwy 2025 £800.00
Derbyniadau. 8.20 CR 03/ 07/25 AL Shamas (N.W) Llansannan P/O Rent £70.00
8.21 CR 17/07/25 Swayne Johnson Ltd (Ystad y diweddar H G Owen) £31.67 8.22 CR 04/08/25 AL Shamas (N.W) Llansannan P/O Rent £170.00 8.23 14/08/25, CBS Conwy - PRAECEPT (2) Awst 2025 £7,333.00 8.24 CBS Conwy Ad-daliad cynhaliaeth llwybrau cyhoeddus £189.61 8.25 CBS Conwy Ad-daliad cynhaliaeth llwybrau cyhoeddus £172.71
Taliadau a gymeradwywyd. 8.26 Penderfyniad: Cyfarfod Blynyddol 14/05/2025 Taliad Blynyddol Neuadd Goffa Plwyf Y Bylchau (£833 x 2 + £834) £833.00 8.27 A Wynne, Llwybrau, £1265.69 Mynwent x 3 £478.86 Arall £330.96 TAW £415.10 Copy wedi ei anfon allan ar 04/09/25 Cyfanswm £2,490.61
8.28 Cyflog clerc 01/01/2025 – 31/03/2025 ……£1,946.36 8.29 Cyflog clerc 01/04/2025 – 30/06/2025 £1,946.36 8.30 HMRC Tax, yn ddyledus ar 22ain o Hydref 2025 £585.70 8.31 Costau Clerc 23/03/2025 - 10/09/2025 £151.19
PENDERFYNWYD: Cymeradwyo fod y ffigyrau uchod yn gywir. Cymeradwyo’r taliadau.
Cysoniad Banc. Cyfrif Y Dreth 29/08/2025 Taliadau, £ 9,239.53 Derbyniadau, £16,452.51 Cyfrif H G Owen, 29/08/2025 Taliadau, £505.81 Derbyniadau, £31.67 Terfyn gwariant adran 137 ar gyfer 2025-26 ydi £11.10
9 Rhybudd o Geisiadau an Ganiatad Cynllunio. 9.1 07/08/2025 Cyfeirnod: 0/ 52726 Ymgeisydd: Mr Bret Jones. Dwyrain: Gogledd: Cynllun: Dymchwel estyniad presennol a chodi estyniad deulawr newydd, codi wal gynnal newydd a chodi garej ar wahan ac addasiadau i’r mynediad i gerbydau. Safle: 2 Pen Y Banc, Tan Y Fron, Conwy. LL16 5NP. Sylwadau, 28/08/2025 Nodwyd fod dyddiad ymateb i gais 0/52726 wedi mynd heibio.
10.Gohebiaeth Cyffredinol. 10.1 Grwp Cynefin, Ymateb i gwyn ynglyn a digwyddiad gwrthgymdeithasol yn Llansannan ar yr 8fed Gorffennaf 2025. PENDERFYNWYD, trosglwyddo’r ymateb ymlaen i Darren Millar. 10.2 Darren Millar Aelod Senedd Cymru. Ymateb i gwyn ynglyn a digwyddiad gwrthgymdeithasol yn Llansannan. PENDERFYNWYD, Ail gysylltu a nodi fod 3 digwyddiad gwrthgymdeithasol yn ychwanegol wedi digwydd ers yr ohebiaeth diwethaf.
11 Ceisiadau am grant. Ni dderbyniwyd ceisiadau.
12 Materion ddygwyd i sylw’r clerc. 12.1 Clo ar giat ar lwybr rhif 15 (heibio Heskin a Choed Cefn Heskin i’r B5382 Ffordd Bryn) 12.2 Ffens ar draws llwybr 16 ( o Ffordd Deunant ger Pont Deunant heibio Penglogor a Glan yr Afon i ffordd Tan Tryfan, ymuno a llwybr troed 18. 12.3 Cais am arwyddion “ Anaddas i Gerbydau Trymion” ar ffordd Mostyn. 12.4 Cyflwr ffordd Allt Ddu o Bryn Rhyd yr Arian i Bryn Seion. 12.5 Canghennau coed yn tresmasu ar ffordd Bryn Horeb. 12.6 Coed Shed, Groes. 12.7 Pont dros Afon Aled ar lwybr rhif 83 12.8 Rheidrwydd – gorfodaeth - Cynlluniau Gweithredu Bioamrywiaeth.
13. Materion yr Archwilydd Mewnol ac Allanol. 13.1 Cwestiwn parthed Datganiad cyfrifyddu blwyddyn 2024-25. Copi ebost wedi ei anfon i gynhorwyr allan ar y 9fed Medi 25. Derbyniwyd cadarnhad o’r ymateb gan y clerc
14 Materion CBS Conwy.. 14.1 27/08 Tim Ballam M Res, BSc (hons) Swyddog Hamdden Gwledig, Gwasanaethau Hamdden, Derbyniwyd, Adroddiad Gweithgareddau Gwledig Haf 2025 Copi ebost wedi ei anfon allan ar 27/08/25
15. Materion Llywodraeth Cymru.
16. Ystyried y materion a ganlyn.
16.1 TAW, Cyflwynwyd diweddariad gan y clerc.
16.2 Cyflog clerc. Cygflwynwyd diweddariad gan y clerc.
16.1 Cynghorau Cymuned a Thref – Lwfansau Cynghorwyr – Trefniadau gweithio gartref a nwyddau traul.
Ffufleni i’w dosbarthu yng nghyfarfod 8fed Hydref
17. Cadarnhau dyddiad lleoliad Cyfarfod nesaf y Cyngor. Llansannnan, 8fed Hydref, 2025

COFNODION I’W HADOLYGU A’U CYMERADWYO YNG NGHYFARFOD 8fed Hydref 2025
18 [Teitl Eitem 1] [Crynodeb] [Beth sydd angen ei wneud] [Enw]
Rhif
Cofnodion 10/09/2025 Eitem Crynodeb o’r Drafodaeth / Penderfyniad Cam Gweithredu Person Cyfrifol
Materion yn codi (Cofnodion
09/07/25) 12.3 Hysbysfwrdd, Bryn Rhyd yr Arian Penderfynu gofyn i Dei Williams, Pandy Cysylltu Cyng Bethan Jones
4.2 Arwyddion cyfyngu cyflymdra Bryn Rhyd yr Arian Cyng E M Jones yn gwirfoddoli gwneud rhai Cyng E M Jones
4.3 Llinellau melyn dwbl yn Llansannan Llinellau gyferbyn a Capel Henry Rees Ail gysylltu gyda Cyng Sirol T Lewis
clerc
Cyhoedd 7.1 Cais am fap llwybrau Anfon ymlaen i Arfon Wynne clerc
Gohebiaeth 10.1 Ymateb Cynefin Anfon ymlaen i Darren Millar clerc
Materion i sylw clerc,12.1 12.2 Rhwystrau ar lwybrau 15 a 16 ?? ??
Materion yn codi
6.2 Maes Parcio Cae Bach Gohirio gyrru’n mlaen gyda trosglwyddo Cysylltu, Ystadau a Rheoli Asedau CBS CONWY clerc
Materion i sylw clerc, 12.3 Ffordd Mostyn, Angen arwyddion “Anaddas i Gerbydau Trwm Cysylltu adran Amgylchedd, Ffyrdd a Chyfleusterau clerc
Materion i sylw clerc,12.5 Canghennau coed yn tresmasu ar ffordd Bryn Horeb clerc
12.6 Coed Shed, Groes ??
12.7 Pont ar lwybr rhif 83 Pris gan G Ffoulkes, Llan T Cyng T A Roberts
12.8 Cynlluniau Gweithredu Bioamrywiaeth [ Derbyniwyd adroddiad Cytunodd
Cyng E M Jones i ymchwilio’n bellach LLANSANNAN COMMUNITY COUNCIL. >Click to email< Clerc, Emrys Williams, Groesffordd, Henllan, Dinbych LL16 5DA mob.07876266339 MINUTES OF MEETING HELD AT CANOLFAN BRO ALED, LLANSANNAN ON WEDNESDAY 10th SEPTEMBER AT 7.30pm.
Present: Cllrs, Delyth Williams, (Chair) Tammi Owen, Bethan Jones, Elwyn Jones, Trefor Roberts, Eifion M Jones. Members of the public, Arfon Wynne, Emrys Williams (clerk) 1.Apologies County Councillor Trystan Lewis, Cllrs Meurig Davies, Ffion Clwyd Edwards, Bethan Evans, Berwyn Evans, David Morris.
2. Declarations of Interest, Code of Local Government Conduct: Cllrs, D Williams, Finance,8.5 & 8.17 E Jones Finance 8.6 Conwy CBC Correspondence, T Owen, E M Jones, T A Roberts 6.1 3. Confirm minutes of the Council’s previous meeting held on 9th July 2025. Resolved: Minutes of the meeting held on the 9th July 2025 be accepted and signed as a correct record. 4. Matters arising from the minutes. Refer to 18
5. County Councillor’s monthly report. County Cllr T Lewis presented a comprehensive report by e-mail of meetings and activities he’d attended during the past month. 6. Conwy CBC correspondence. 6.1 Huw Richards, Estates & Asset Management Conwy CBC. Llansannan Sports - Requested Asset Transfer. Documents and site maps received and also “Memorandum of Sale / Heads of Terms / Subject to Contract and Democratic Approval” + summary of legal costs related to the transfer. RESOLVED, To proceed. 6.2 K Wellings, Property Management Officer | Estates & Asset Management, CONWY CBC. Request for a freehold transfer of Cae Bach Car Park to Llansannan C C. Documents and site maps received and also “Memorandum of Sale / Heads of Terms / Subject to Contract and Democratic Approval” RESOLVED, To delay proceeding with the transfer. Main reason for the resolution was the impending legal costs that the transfer would incur. It was resolved to reconsider the transfer when there will be sufficient funds available. 6.3 CONWY CBC, ERF, Respond re-grass cutting at Groes. Reasons given 1) Limited funds available by Conwy CBC, 2) Present Council policy is not to gather cuttings because of the cost of specialist machines. 3) Despite this the Council endeavours to improve services when resources permit.
7. Public’s opportunity to present statements.
7.1 The Cllr Delyth Williams welcomed Arfon Wynne to the meeting. A Wynne reported on the maintenance work he does on the Council’s behalf. 1) Maintenance of the Cemetery, 2) Striming public footpaths and 3) Maintenance work on the styles on the public footpaths. He stressed that his timetable to carry out the work depends to a degree on the seasons of the year and that stile maintenance depends to a great deal on access permission and also the state of the land especially during the winter months.
Reinstate Standing Orders 8. Finance. 8.1 Bank balances period ending 31/07/25 and 29/08/2025 Community Council Account, £ 9820.86. HG Owen Account, £6997.06 Total £16,817.92 8.2 Resolved: Bank balances ending 31/07/25 and 29/08/2025 deemed correct by the Council and signed by the Chairman. Payments. 8.3 DR, HSBC Bank charges, CC Account at 19/06/25 £10.00
8.4 DR, HSBC Bank charges H G Owen Account at 19/06/2025 £8.00 8.5 SO. T T & B Williams, Post Office Rent £238.33 8.6 Groes village hall Annual Contribution (1st payment). £834.00
8.7 Hamilton Security Systems Ltd £72.00
8.8 Hamilton Security Systems, installed CCTV system as per quotation (£1095.00+£219.00 VAT) £1,314.00 8.9 Arfon Wynne, Work in the Community. £666.20
8.10 DD, British Gas, Electricity Post Llansannan £88.06
8.11 DD, British Gas, Electricity Post Llansannan £28.16 8.12 Audit Wales, Audit 2023/ 2024 200712 £580.00 8.13 Audit Wales, Audit 2019/ 2020 200715 £200.00
8.14 DR,HSBC Bank charges, CC Account 19/07/25 £13.00
8.15 DR,HSBC Bank charges H G Owen Account 19/07/25 £11.00
8.16 Audit Wales, Audit 2020 / 2021 200717 £295.00 8.17 SO T T & B Williams, Post Office Rent £238.33
8.18 E M Jones. plants 200710 £13.00 8.19 Ffit Conwy Rural Summer Sports 2025 £800.00 Receipts. 8.20 CR 03/ 07/25 AL Shamas (N.W) Llansannan P/O Rent £70.00
8.21 CR 17/07/25 Swayne Johnson Ltd (The Estate of the late H G Owen) £31.67 8.22 CR 04/08/25 AL Shamas (N.W) Llansannan P/O Rent £170.00 8.23 14/08/25, CBS Conwy - PRECEPT (2) August 2025 £7,333.00 8.24 CBS Conwy footpath maintenance repayment £189.61 8.25 CBS Conwy footpath maintenance repayment £172.71
Payments resolved.
8.26 Neuadd Goffa Plwyf Y Bylchau, Resolved at 14/05/25 AGM, Annual Contribution. (£833 x 2 + £834) £833.00 8.27 A Wynne,Footpaths, £1265.69 Cemetery x 3 £478.86 Sundries £330.96 VAT £415.10 Invoices copied to cllrs on 04/09/25 Total £2,490.61
8.28 Clerk’s salary 01/01/2025 – 31/03/2025 £1,946.36
8.29 Clerk’s salary 01/04/2025 – 30/06/2025 £1,946.36
8.30 HMRC Tax, Due on 22nd October 2025
£585.70
8.31 Clerk expenses 23/03/2025 - 10/09/2025 £151.19
RESOLVED, All payments deemed correct, that all payments be paid.
Bank reconciliation. Community Council Account, 29/08/2025 Payments, £ 9,239.53 Receipts, £16,452.51 H G Owen Account, 29/08/2025 Payments, £505.81 Receipts, £ 31.67 Appropriate Sum under Section 137(4)(a) of the Local Government Act 1972 - Section 137 Expenditure Limit for 2025-26 is £11.10
9 Notice of application for Planning Permission.
9.1 07/08/2025 Reference: 0/52726 Applicant: Mr Bret Jones. Easting: Northing: Proposal: Demolition of existing extensions and erection of replacement two storey extension, replacement retaining wall and erection of detached garage and alterations to vehicular access. Location 2 Pen Y Banc, Tan Y Fron, Conwy. LL16 5NP Representations, 28/08/2025 It was noted that the date for representations for application 0/52726 had passed.
10 General Correspondence 10.1 Grwp Cynefin, Response to complaint regarding unsocial incident at Llansannan on the 8th July 2025. Resolved to relay the response to Darren Millar. 10.2 Darren Millar Member Welsh Parliament – response to complaint regarding unsocial incident at Llansannan. Resolved to correspond again and note that a further 3 unsocial incidents has occurred since last correspondence.
11 Application for grants. None received.
12 Issues presented to the clerk. 12.1 Padlock on gate on footpath no 15 ( via Heskin and Coed Cefn Heskin to B5382 Bryn Rhyd yr Arian road) 12.2 Fence across footpath no 16 ( from Deunant road by Deunant bridge via Penglogor and Glan yr Afon to Tan Tryfan road joining footpath no 18 ) 12.3 Request for “Unsuitable for HGV” signage on Mostyn Road 12.4 Report poor condition Allt Ddu road from Bryn Rhyd yr Arian to Bryn Seion. 12.5 Tree branches encroaching on Horeb, Bryn Rhyd yr Arian road. 12.6 Coed Shed, Groes. 12.7 Bridge over Afon Aled on footpath no 83. 12.8 Biodiversity and Ecosystems Resilience Duty
13. Internal and External Audit matters.
13.1 Query re-Annual Return Accounting statement 2024-25 – copied e-mail sent to cllrs. Confirmation of response by the clerk.
14 Conwy CBC Issues.
14.1 27/08 Tim Ballam M Res, BSc (hons) Rural Leisure Officer Leisure Services. Rural Summer Activity Club 2025 report. 27/08/25 copied e-mail sent to cllrs
15. Welsh Government Issues. 16. Issues reviewed.
16.1 VAT - Iona Edwards. An update was presented by the clerk.
16.2 Clerk’s salary. An update was presented by the clerk.
16.1 Community and Town Councils – Councillor Allowances – Homeworking arrangements and consumables. Forms to be given out at 8th October meeting.
17. Confirm date and venue September Council meeting, Llansannan 8th October 2025

DRAFT OF MINUTES TO BE REVIEWED AND RESOLVED AT 8th OCTOBER 2025 COUNCIL MEETING.

18
Minute number
10th Sept 2025 meeting
Item
Summary What needs to be done
Responsible for
Matters arising, 09/07/25 minutes
12.3 Noticeboard for
Bryn Rhyd yr Arian Resolved to ask Dei Williams, Pandy Cllr Bethan Jones.
4.2 Signage to reduce speed Bryn Rhyd yr Arian Cllr E M Jones volunteered to design ones Cllr E M Jones
4.3 Double Yellow Lines Adjacent to Henry Rees Chapel Correspond with County Cllr T Lewis
clerk
Public 7.1 Request footpaths map Arfon Wynne clerk
Correspondence 10.1 Group Cynefin
Response. Relay to Darren Millar clerk
Issues reported,12.1 12.2 Footpaths Obstructions on Paths 15 a 16 ?? ??
Issues reported 12.3 Request for No HGV signs Mostyn Road. Correspond with Highways dept + ERF clerk
Matters arising 6.2 Cae Bach car Park To delay proceeding with the transfer
Correspond,Estates & Asset Management, CONWY CBC clerk
Issues reported,
12.5 Tree branches encroaching Bryn Rhyd yr Arian to Horeb ERF clerk
12.6 Coed Shed, Groes ??
12.7 Bridge on footpath no 83 Quote from G Ffoulkes, Llan T Correspond Cllr T Roberts
12.8 Biodiversity and Ecosystems Resilience Duty Cllr E M Jones agreed to research for more info. Cllr E M Jones

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