Cofnodion Mis Ionawr 2012 Minutes of the January 2012 meeting

COFNODION CYNGOR CYMUNED LLANSANNAN A GYNHALIWYD NOS FERCHER 11EG O IONAWR 2012 YNG NGHANOLFAN ADDYSG, LLANSANNAN AM 7,30 O’R GLOCH.

1. PRESENNOL:Y Cynghorwyr Berwyn Evans (Cadeirydd), Trefor Williams, Robin Davies, Elwyn Jones, Dafydd Ifans, Trefor Roberts, Edna Jones, Eifion Edwards, Cynghorydd Sir Sue Lloyd-Williams (Mr P Coombes Aelod o’r Cyhoedd) a’r Clerc.

2. YMDDIHEURIADAU: Y Cynghorwyr Alwyn Williams, Celfyn Williams, Glyn Roberts a P.C. Einion Huws.

3 CYFLE I DDATGAN DIDDORDEB BERSONNAL AR UNRHYW FATER.
Cynghorwyr Berwyn Evans a Trefor Roberts ynglyn a Cymdeithas Cymuned ac Ieuenctid Bro Aled ac Cynghorydd Berwyn Evans ynglŷn a prosiect Camerau Cylch Cyfyng.

4. CADARNHAU COFNODION BLAENOROL Y CYNGOR (14-12-12).
Penderfynwyd eu bod yn gywir ac llofnodwyd gan y Cadeirydd.

5. MATERION YN CODI O’R COFNODION.
Derbyniwyd llythyr gan Uwch Beiriannydd Cynnal a Chadw Ffyrdd Cyngor Sir Ddinbych yn chadarnhau bod y ffordd o Bylchau at yr Sportman’s Arms yn Sir Ddinbych a mi fydd yr adran yn trefnu draenio i wella sefyllfa broblem dwr ar y ffordd.

6. ADRODDIAD Y CYNGHORYDD SIR.
Derbyniwyd gopi o’r adroddiad misol y Cynghorydd Sir i’r Aelodau. Cyfeiriwyd at nifer o gyfarfodydd efo swyddogion a mudiadau sirol y mis a cyfeiriaf at yr canlynol:-
A. Allt Hwlffordd.
B. Materion ffyrdd gwledig.
C. Offer Chwarae i gae chwarae’r Groes.
D. Swydd Warden ar gyfer Canolfan Addysg Bro Aled.
E. Treth y Cyngor Sir.
F. Ceisiadau Cynllunio – Penderfyniadau.

7. CYFLE I’R CYHOEDD ANERCH Y CYNGOR.
Derbyniwyd gwybodaeth gan Mr Phil Coombes yn gofyn am wybodaeth y Cyngor o dan Ddeddf Rhyddid Gwybodaeth 2000. Rhoddwyd caniatâd ar Ôl derbyn yr wybodaeth ysgrif i’r Clerc o’r wybodaeth uniongyrchol mae eu angen.

8. CYLLID.
A. Datganiad Banc:-
(i) Cyfrif y Trethi - £15,232.00.
(ii) Cyfrif Glyn Owen - £10,000.00.
B. Derbyniwyd rhan olaf o’r Trethi am 2011-12 - £6,333.00.
C. Taliadau:-
(i) Cyfieithu Cymunedol – cyfarfod mis Rhagfyr - £54.50.
(ii) Neuadd Groes – rhan olaf o rhodd am 2011-12 £600.00.

9. CEISIADAU CYNLLUNIO.
Nid oedd gan yr aelodau unrhyw wrthwynebiad i’r ceisiadau cynllunio canlynol:-
A. Estyniad i Tan-y-Rhiwiau, Llansannan.
B. Estyniad i Cil Llidiart, Bylchau.
C. Codi Adeilad Amaethyddol ar tir gerllaw Rhan Hir, Bylchau.

10. GOHEBIAETH.
A. Mae Cyngor Bwrdeistref Sirol Conwy yn gofyn am cyfraniad blynyddol gan y Cyngor Cymuned tuag at chostau cynnal a chadw llochesi bysiau mae’r Cyngor Sir yn berchen yn yr gymuned. Gan fod gan y Cyngor Sir yn berchen ond un lloches bws yn Groes penderfynwyd yr aelodau i ofyn i drosglwyddo’r lloches bws i’r Cyngor Cymuned yn rhad ac am ddim.
B. Derbyniwyd manylion Partneriaeth Wledig Conwy ynglŷn a Cynllun Grantiau Bychain er wybodaeth.
C. Derbyniwyd gopi o llyfryn cyfleusterau Cymunedol er wybodaeth.

11. UNRHYW FATER ARALL.
A. Penderfynwyd yr Aelodau i gwahodd y Prif Weithredwr newydd Cyngor Bwrdeistref Sirol Conwy, Mr Iwan Davies, i fynychu cyfarfod y Cyngor Cymuned.
B. Nodwyd yr Aelodau fod y Cynghorydd Glyn Parry ddim wedi mynychu cyfarfod o’r Cyngor ers mis Mehefin 2011 a penderfynwyd i’r Clerc ysgrifennu ato ynglŷn ar pryderon ei absenoldeb.
C. Penderfynwyd yr Aelodau i gefnogi’r cais am camerâu ddiogelwch yn Llansannan dyfa unrhyw cyfraniad ariannol o’r cyfrif Glyn Owen.

12. CYFARFOD NESAF Y CYNGOR- Nos Fercher 8fed o Chwefror 2012 am 7.30 o’r gloch – lleoliad i’w chadarnhau.

RHAN 2.
A. TRETHI’R CYNGOR 2012-13.
Derbyniwyd yr Aelodau gopi o’r gwariant a derbyniadau’r Cyngor am y ddwy flynedd 2010-11 a 2011-12 gan y Clerc. Ar Ôl trafodaeth fanwl penderfynwyd yr Aelodau trwy pleidlais mwyafrif am £21,000.00 o trethi am y flwyddyn ariannol 2012-13, sef codiad o £2,000.00 ar y flwyddyn ariannol 2011-12. i chymeryd ystyried chostau etholiad a cyfieithu.
B. CYMDEITHAS CYMUNED AC IEUENCTID BRO ALED.
Derbyniwyd yr Aelodau wybodaeth ynglyn a prosiect i brynu projector a scrin i’r ystafell Gymdeithasol yn y Ganolfan yn Llansannan gan Cymdeithas Cymuned ac Ieuenctid Bro Aled. Y gost fydd £1067.25 (£800 am y projector, £69;25 am y sgrin a £198.00 am yr waith trydanol). Mae’r apêl yn ofynnol o’r gronfa Glyn Owen. Penderfynwyd yr Aelodau i gyfrannu £800.00 tuag at prynu’r projector ar hyn o bryd.

MINUTES OF THE LLANSANNAN COMMUNITY COUNCIL MEETING HELD ON WEDNESDAY 11TH JANUARY 2012 IN THE BRO ALED EDUCATION CENTRE, LLANSANNAN AT 7.30 P.M.

1. PRESENT: Councillors Berwyn Evans (Chairman), Trefor Williams, Robin Davies, Elwyn Jones, Dafydd Ifans, Trefor Roberts, Edna Jones, Eifion Edwards, County Councillor Sue Lloyd-Williams and the Clerk.

2. APOLOGIES: Councillors Alwyn Williams, Celfyn Williams, Glyn Roberts and P.C. Einion Huws.

3. OPPORTUMITY FOR DECLARATION OF INTEREST.
Councillors Berwyn Evans and Trefor Roberts in respect of “Cymdeithas Cymuned ac Ieuenctid Bro Aled” and Councillor Berwyn Evans in respect of “Camerau Cylch Cyfynig” project.

4. CONFIRM THE MINUTES OF THE PREVIOUS MEETING (14-12-11).
Members confirmed as a true record and signed by the Chairman.

5. MATTERS ARISING FROM THE MINUTES.
The Senior Highway Engineer of Denbighshire County Council confirmed that section of highway between Bylchau and the Sportman’s Arms in within Denbighshire and works will be carried out to rectify the surface water problem on this section of the highway.

6. COUNTY COUNCILLOR’S REPORT.
A copy of the County Councillor’s report was circulated to the Members present. Reference was made to a number of meetings attended since the previous Council meeting and also referred to the following issues:-
A. Hwlffordd Hill.
B. Play Equipment for Groes Playing Field.
C. Post of Warden for Bro Aled Education Centre.
D. County Council Rates.
E. Planning Application Decisions.

7. OPPORTUNITY FOR THE PUBLIC TO ATTEND THE MEETING.
Mr Phil Coombes requested Community Council information under the Freedom of the Information Act 2000. This was granted upon a written request to the Clerk for the specific information requested.

8. FINANCE.
A. Bank balances:-
1. Rates Account - £15,232.00.
2. Glyn Owen Account - £10,000.00.
B. Final 2011/12 Precept Receipt - £6,333.00.
C. Bill payments:-
1.Cyfieithu Cymunedol – December Meeting Translation - £54.50.
2. Groes Village Hall – Balance of 2011/12 Donation - £600.00.


9. PLANNING APPLICATIONS.
Members had no objections to the following planning applications:-
A. Single storey extension to Tan-yr-Rhiwiau, Llansannan.
B. Extension to Cil-y-Llidiart, Bylchau.
C. Erection of an Agricultural Building on land near to Rhan Hir, Bylchau.

10. CORRESPONDENCE.
A. Conwy County Borough Council are seeking an annual contribution of £250.00 towards the maintenance of each of the Bus Shelters owned by the County. As there is only one Bus Shelter which is owned by the County within the Community in Groes the Members resolved that the County transferred the ownership of Bus Shelter to the Community Council.
B. Details of the County Rural Partnership Small Grants Scheme for information purposes.
C. Community Facilities Brochure for information purposes.

11. ANY OTHER BUSINESS.
A. Members resolved to invite the newly appointed Chief Executive Officer of Conwy County Borough Council, Mr Iwan Davies, to address a future Community Council meeting.
B. Members noted that Councillor Glyn Parry has not attended a Community Council meeting since June 2011 and resolved that the Clerk writes to Councillor Parry regarding the concerns.
C. Members resolved to support the application for the security cameras application which any contributions from the Glyn Owen Account.

12. NEXT COUNCIL MEETING – Wednesday 8th February 2012 at 7.30 p.m. with the venue to be confirmed.

PART 2.
A. COUNCIL’S 2012/13 PRECEPT REQUIREMENTS.
The Clerk circulated Members with the Council’s current year and previous year’s Council’s Income and Expenditure Account. After due consideration the Members resolved on a majority vote to a Precept for 2012/13 of £21,000.00 in increase of £2,000.00 from the previous year to take into account of increased costs of an Election and Translation Services costs.
B. CYMDEITHAS CYMUNED AC IEUENCTID BRO ALED.
Members were provided with details of the proposed project for the purchase of a Projector and Screen for the Community Room from “Cymdeithas Cymuned ac Ieuenctid Bro Aled”. The cost of the project would be £1.067.25 (£800 for the Projector, £69.25 for the screen and £198.00 for the electrical works). The appeal is made for funding from the Glyn Owen Account. Members resolved to pay £800.00 to purchase the Projector at this stage.

COFNODION CYNGOR CYMUNED LLANSANNAN A GYNHALIWYD NOS FERCHER 14 RHAGFYR 2011 YNG NGHANOLFAN ADDYSG BRO ALED, LLANSANNAN AM 7.30 O’R GLOCH.

PRESENNOL: Y Cynghorwyr Berwyn Evans (Cadeirydd), Trefor Roberts, Alwyn Williams, Trefor Williams, Robin Davies, Dafydd Ifans, Glyn Roberts, Eifion Edwards, Mr P Coombes (Aelod o'r cyhoedd) a Gwyn Davies, Clerc.

1. YMDDIHEURIADAU: Y Cynghorwyr Celfyn Williams, Elwyn Jones, Eifion Jones, Edna Jones, Cynghorydd Sir Sue Lloyd-Williams, ar Heddwas Einion Huws.

2. YNNI GWYNT CYMRU – LLYS DYMPER.
Croesawodd y Cadeirydd Mr Eryl Vaughan o’r Cwmni Ynni Gwynt Cymru. Rhoddwyd Mr Vaughan manylion cynllun diwygedig ar gyfer Llys Dymper ar Mynydd Hiraethog. Eglurodd Mr Vaughan bod yr Cwmni wedi ail edrych ar y cynllun (ar Ôl ymgynghoriad) ar bwriad yw rhoi cais cynllunio ymlaen yn ystod mis Chwefror 2012 am 10 tyrbin yn lle’r 40 tyrbin yn yr cais cynllunio wreiddiol. Os bydd y cais yn llwyddiannus mi bydd yna gronfa blynyddol i’r chwech Cynghorau Gymunedol lleol. Diolchwyd y Cadeirydd i Mr Vaughan am fod yn fynychu’r cyfarfod.

3. CYFLE I DDATGAN DIDDORDEBPRESENNOL AR UNRHYW FATER.
Cynghorydd Trefor Roberts ar eitem 9B(vii)isod.

4.CADARNHAU COFNODION BLAENOROL Y CYNGOR (09-11-11).
Penderfynwyd eu bod yn gywir ac llofnodwyd gan y Cadeirydd).

5. MATERION YN CODI O’R COFNODION.
A. Derbyniwyd adroddiad e-bost gan Heddwas Einion Huws ar digwyddiadau ers y cyfarfod blaenorol:-
(i) Difrod troseddol.
(ii) Fyrgleriaeth annedd.
(iii) Edrych i fewn i’r sefyllfa’r parcio moduron ar ffordd Gogor.
B. Mae’r Swyddog Priffyrdd Cyngor Sir yn edrych i fewn i materion y ffyrdd a chodwyd yn cyfarfod blaenorol y Cyngor.
C. Mae’r Hwylusydd Tai Gwledig Siroedd Conwy a Ddinbych yn cynnig gwneud yr arolwg tai fforddiadwy at gymuned Llansannan yn yr flwyddyn newydd. Penderfynwyd i wneud yr arolwg nes ymlaen yn yr flwyddyn er mwyn weld os oes yna tir ar gael i tai newydd.

6. ADRODDIAD Y CYNGHORYDD SIR.
Dosbarthwyd gopi o’r adroddiad misol y Cynghorydd Sir i’r aelodau. Cyfeiriwyd at nifer o cyfarfodydd efo gwahanol swyddogion a mudiadau sirol y mis a cyfeiriaf at y canlynol:-
A. Lori’n parcio o flaen Clwt y Ddafad Ddu, Llansannan.
B. Allt Hwlffordd.
C. Cwyn ynglŷn a biniau ail gylchu yn y Groes.
D. Offer Chwarae i gae Chwarae’r Groes.


7. CYFLE I’R CYHOEDD ANERCH Y CYNGOR.
Dim yn codi.

8. MATERION YN CODI.
A. Derbyniwyd adroddiad y Cynghorwyr Trefor Roberts a Trefor Williams bod dau Coeden Nadolig yn bodoli yn Llansannan.
B. Penderfynwyd i is-bwyllgor trafod Precept 2012/13 y Cyngor erbyn cyfarfod nesaf y Cyngor.

9. CYLLID.
A. Datganiad banc:-
(i). Cyfrif y Trethi - £11,318.36.
(ii) Cyfrif y diweddar Glyn Owen - £10,000.00.
B. Taliadau:-
(i) Cyflog y Clerc am y chwarter yn diweddu 31 Rhagfyr 2011 - £848.60.
(ii) PAYE am y chwarter yn diweddu 31 Rhagfyr 2011 - £212.20.
(iii) Costau’r Clerc am y chwarter yn diweddu 31 Rhagfyr 2011 - £103.20.
(iv) Hacker Young (Archwiliwr Allanol) am y flwyddyn yn diweddu 31 Mawrth 2011 - £192.00 (Derbyniwyd adroddiad glan i’r cyfrifon yn diweddu 31 Mawrth 2011).
(v) Cyfieithu Cymunedol am misoedd Medi a Tachwedd - £129.00.
(vi) Cyngor Sir Conwy – Llogi’r Sgip yn Brynrhydyrarian - £145.00.
(vii) Cyfraniad Blynyddol i Neuadd Llansannan - £500.00.
(viii) – I.C.O. – ffi blynyddol - £35.00.
C. Derbyniwyd gwybodaeth gan Swayne Johnson, Cyfreithwyr o Llandudno yn gobeithio dosbarthu’r rhan nesaf o’r stad y diweddar H Glyn Owen erbyn y Nadolig.

10. CAIS CYNLLUNIO.
Creu llain galed i ffurfio ffordd breifat yn coed wrth Nant-y-Grawen, Ffordd Pen Craig Fawr, Llansannan – dim gwrthwynebiad.

11. GOHEBIAETH.
A. Derbyniwyd hysbyseb agoriad swyddogol Prosiect Cyfrifiadurol Menter Bro Aled ar Ddydd Iau 15fed o Rhagfyr 2011 am 2.00 o’r gloch.
B. Derbyniwyd llaw llyfr ynglŷn ar etholiadau’r Cynghorau Sir yn mis Mai 2012 er wybodaeth.

12. UNRHYW FATER ARALL.
Penderfynwyd tynnu Adran Priffyrdd Cyngor ynglŷn ar canlynol:-
A. Twll yn yr mynedfa i’r Ganolfan Addysg yn Llansannan.
B. Tyllau yn y ffordd ar y mynedfa i’r stad Cae Bach yn Llansannan.
C. Dwr yn croesi’r ffordd rhwng Bylchau a’r Tafarn “Sportsmans Arms”.
D. Ffyrdd eisiau eu glanhau yn ardal Groes.

13. CYFARFOD NESAF Y CYNGOR – Nos Fercher 11 Ionawr 2012 yn y Groes (os oes yna leoliad ar gael) am 7,30 o’r gloch.

MINUTES OF THE LLANSANNAN COMMUNITY COUNCIL HELD ON WEDNESDAY 14TH DECEMBER 2011 IN THE BRO ALED EDUCATION CENTRE, LLANSANNAN AT 7.30 P.M.

PRESENT: Councillors Berwyn Evans (Chairman), Trefor Roberts, Trefor Williams, Alwyn Williams, Robin Davies, Dafydd Ifans, Glyn Roberts, Eifion Edwards, Mr P Coombes (Member of the Public) and Gwyn Davies, Clerk.

1. APOLOGIES: Councillors Celfyn Williams, Elwyn Jones, Eifion Jones, Edna Jones, County Councillor Sue Lloyd-Williams and P.C. Einion Huws.

2. WIND ENERGY WALES – LLYS DYMPER.
The Chairman welcomed Mr Eryl Vaughan from Wind Energy Wales to the meeting. Mr Vaughan provided information on the new proposed plans for Llys Dymper on Mynydd Hiraethog. Mr Vaughan explained that the Company have reconsidered the application (after consultation) and the proposal is for a planning application to be submitted during February 2012 for 10 turbines instead of the 40 applied for in the original application. Should the application be successful there will be a Community fund to be distributed between the sic local Community Council area. The Chairman thanked Mr Vaughan for attending the meeting.

3. OPPORTUNITY FOR DECLARATION OF PERSONAL INTEREST.
Councillor Trefor Roberts on item 9B(vii) below.

4. CONFIRM THE MINUTES OF THE PREVIOUS MEETING (09-11-11).
Members confirmed as a true record and signed by the Chairman.

5. MATTERS ARISING FROM THE MINUTES.
A. P.C. Einion Huws reported on the following issues since the previous meeting via e-mail:-
(i) Criminal Damage.
(ii) Burglary Dwelling.
(iii) Parking issues on Ffordd Gogor.
B. The Highways Officer of the County Council is looking into the highways issues raised in the previous meeting.
C. the Housing Rural Enabler has offered to undertake the Housing Needs Survey in the New Year. Members resolved to undertake the survey later on in the year after establishing any additional land provision for building development.

6. COUNTY COUNCILLOR’S REPORT.
A copy of the County Councillor’s report was circulated to the Members present. Reference was made to a number of meetings attended since the previous Council meeting and also referred to the following issues:-
A. Lorry parked by Clwt-y-Ddafad Ddu, Llansannan.
B. Hwlffordd hill.
C. Issue with the recycling centre at Groes.
D. Play equipment for the Groes playing field.

7. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE ISSUES.
No issues were discussed.

8. COUNCIL MATTERS.
A. Councillors Trefor Roberts and Trefor Williams reported that two community Christmas trees have been erected in Llansannan.
B. It was resolved to Council Sub-Committee to discuss the 2012/13 Precept requirements before the next Council meeting.

9. FINANCE.
A. Bank balances:-
(i) Rates Account - £11,318.36.
(ii) Account of the late Glyn Owen - £10,000.00.
B. Payments Authorisation:-
(i) Clerk’s Salary for the quarter ended 31st December 2011 - £848.60.
(ii) PAYE for the quarter ended 31st December 2011 - £212.20.
(iii) Clerk’s Expenses for the quarter ended 31st December 2011 - £103.20.
(iv) Hacker Young (External Auditor) for the year ended 31st March 2011 - £192.00. The Auditor reported a clean report to the accounts for the year ended 31st March 2011).
(v). Community Translation Service for the months of September and November - £129.00.
(vi) Conwy County Council – Hire of Skip for Brynrhydyrarian - £145.00.
(vii) Annual Donation to the Llansannan Hall - £500.00.
(viii) I.C.O. – Annual Fee - £35.00.
C. Swayne Johnson, Solicitors, informed Council that the next distribution from the estate of the late Glyn Owen will be made before Christmas.

10. PLANNING APPLICATION.
Formation of hard surface road to fell timber at woodland adjoining Nant-y-Grawen, Pen Craig Fawr Road, Llansannan – no objections.

11. CORRESPONDENCE.
A. the official opening of the Menter Bro Aled IT Project will take place on Thursday 15th December 2011 at 2.00 p.m.
B. Information Booklet on how to become a County Councillor in May 2012 for information purposes.

12. ANY OTHER BUSINESS.
Members resolved that the Clerk informs the Highways Department of the County Council in respect of the following highway issues:-
A. Pot hole in the Education Centre entrance in Llansannan.
B. Pot holes in the highway entrance of Cae Bach, Llansannan.
C. Highway surface water on the highway between Bylchau and the Sportsmans Arms.
D. Highway cleaning required in Groes.

13. NEXT COUNCIL MEETING – Wednesday 11th January 2012 in Groes (if a venue is available) at 7.30 p.m.

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